Visit https://uga.zoom.us/. Sign in into your UGA-affiliated Zoom account in your web browser with your MyID and password.
Once you are logged into your account in your browser, ensure you are in the Meetings section. On the right side of the page, there will be a button labeled +Schedule a Meeting. Click this button.
You will see a screen with various options for setting up your meeting.
In the Topic text box, title your meeting as necessary.
In the When selection box, select the date and time you wish to have your meeting.
In the Duration selection box, indicate how long you want the meeting to last.
The Time Zone selection box should auto-populate with the time zone you are in. If it does not, select your current time zone.
There is a check box for Recurring Meeting. If selected, this will allow you to set up the meeting to occur at intervals of your choosing.
There is a check box for Registration. If selected, this will allow you to require participants to register before attending the meeting.
Note: If Recurring Meetings are set up, there will be more options for how participants are able to register.
In the Video section, you can toggle whether or not the host and the participants will join the meeting with their camera on. They will still have the option to turn their camera on or off during the meeting.
Security Options
We recommend using the following options to help ensure your meeting is secure.
A Passcode should be automatically generated for your meeting. If not, insert a six-digit passcode into the text-box. Passcodes should always be used for meetings to prevent uninvited guests from joining.
Below the passcode option is a check box for Waiting Room. This should also be auto-checked. Having the Waiting Room in place means users will have to wait for the meeting host to let them into the meeting. If you do not want to have a waiting room, you can turn off this feature by deselecting the check box.
There is also a Require Authentication to Join option. If selected, participants must log into UGA SSO before they can join the meeting.
Other meeting options
At the bottom of the meeting set-up page, you will see a section called Options. Clicking Show will display a list of optional settings that can be added to your meeting.
Allow participant to join anytime: If selected, this will allow participants to join the meeting before the host joins or without the host.
Q&A: If selected, this will allow participants to ask questions during the meeting and will allow the host/co-host to answer them. This is a separate chat option from the regular chat dialogue.
Mute participants upon entry: If selected, participants will enter the meeting with their microphones automatically muted. They will still have the ability to unmute their microphones as needed.
Breakout rooms pre-assign: If selected, this will allow the hose to pre-arrange participants into breakout rooms. This is a useful feature if you already know how you want to group participants.
Automatically record meeting on the local computer: If selected, this will allow the host to start recordings automatically when the meeting starts. The recording will start no matter who enters the meeting first, host or participant.
Approve or block entry to users from specific regions/countries: If selected, this will allow the host to either block participants from specific places or only allow participants from specific places.
Next steps
Once you have configured the settings of your meeting to your liking, click the Save button at the bottom of the page. Once selected, it will pull up your newly scheduled meeting.
From this page, you can copy the Registration Link and email it to the individuals you wish to participate in the meeting. Do this by clicking the Copy Invitation link at the bottom of the page and pasting it into an email to send to users.
You can also click Edit at the bottom of the page in case any of the information or settings need to be updated.
If you no longer want the meeting to occur, you can click the Delete button at the bottom of the page. It will ask you to confirm that you wish to delete the meeting. Select the option that best fits. If you set up this meeting to be recurring, it will ask you if you want to delete one occurrence or all occurrences.