How to Delegate Calendar Access

Delegation allows another person (a “delegate”) to manage your calendar and/or email on your behalf. Depending on the permissions you grant, a delegate can:

• Create and modify events
• Respond to meeting requests
• Manage your calendar while you are unavailable

Note: Delegation is different from basic calendar sharing. Delegates have broader control over your calendar.

The level of access a delegate has depends on the permissions you assign.

When Should I Use Delegation?

Use delegation if you need an assistant or colleague to actively manage your schedule.

Choose Your Outlook Version

Select the appropriate instructions based on the version of Outlook you are using:

Outlook on the Web (OWA)

Use these instructions if you access UGAMail through a web browser.

• Calendar delegation in Outlook on the web for business – Set up delegate access
• Manage someone else's calendar in Outlook on the web – Use delegated calendars

Outlook for Windows

Use these instructions if you are using the Outlook desktop application on a Windows computer.

• Allow someone else to manage your mail and calendar– Grant delegate permissions
• Manage another person's mail and calendar items – Work as a delegate

Outlook for Mac

Use these instructions if you are using Outlook on macOS.

• Add and manage delegates in Outlook for Mac -Set up delegation
• Options for sharing and delegating folders in Outlook for Mac – Configure permission levels