Best Practices: Reviewing Payroll: Invalid Funding

• Payroll expenditures posted to the correct account
• Accurate posting and tracking of payroll dollars
• Accurate position funding for employee
  

• In order to accurately track employee's encumbrance and actual payroll expenses, position funding is essential. When payroll posts to suspense, the expenditures are not posted to the appropriate expense. The employee's salary is not appropriately encumbered and therefore does not give an accurate picture of expenses.

• For biweekly payroll: Run the invalid funding report weekly per pay period. email the appropriate managers with list of affected positions.
• For monthly payroll: Run the invalid funding report bimonthly per pay period. Email the appropriate managers with the list of affected positions.

*Note: These reports can be set up to be emailed on a schedule.

• OneSource SOP_CA_004: Invalid Funding Maintenance

• OneSource Training Library Course: MSS for System Managers
  • Tutorial: Running the Invalid Funding Report
    • Correcting Invalid Funding Errors
  • Tutorial: Viewing Suspense Transactions
    • Correcting Payroll Entries Charged to Suspense Accounts
  • Tutorial: Submitting a Change Funding Request
• Quick Reference Materials for Practitioners
• Email to Manager Template:

The following employees are on the invalid funding report for PPE [pay period ending] XXXX. Position funding changes need to be submitted to avoid the expense posting to the suspense account. Please submit a position funding change before cutoff to ensure that the employee is paid from the appropriate account.

Contributed by Sadie Brown

Last updated 02/10/2020 MLFB