Supplemental Pay refers to Supplements or Extra Compensation payments. In this article, you will learn the steps to submit a Supplemental Employee Award in OneUSG Connect.
Employee awards must be approved by USG before the below award process can begin. If you have an award that has not yet been approved by USG, please submit the Employee Award Form via MSS. University HR will review and forward to USG. Once you have UHR's signature, this form should be attached to the MSS transaction in the process below. This form only requires UHR’s signature the first time the initial award is submitted for approval. Here are the high level steps of the process, with detailed instructions on the MSS submission below.
First, log into OneUSG Connect.
From any OneUSG Connect homepage, click the NavBar button.
Click the Menu button.
Click the Manager Self Service menu option.
Click the Compensation and Stock link.
Click the Request Supplemental Pay link.
The Employee Search page is displayed.
Select the employee for whom you would like to request supplemental pay. You can use the Search Options at the top of the screen to narrow down the list of employees if needed.
Example shown here: A. Employee.
The Request Supplemental Pay page is displayed, with the employee name, Job Title, and Employee ID in the top left corner of the page. The first step is to enter Job Detail information.
Enter the appropriate Effective Date for the request. The Effective Date is the beginning date for the supplement. You can type in the date using the format MM/DD/YYYY, or you can click the calendar icon to select the date.
Example shown here: Calendar icon.
Enter or select an aprropriate End Date for the supplement.
Example shown here: April 3 link.
Enter or select the End Date for the supplement.
Choose an approriate date.
Example shown here: June 30 link.
Click the Supplemental Pay Type dropdown list.
You can choose either Defined Term Payments or One-Time Payment.
Click, One-Time Payment.
Click the Supplemental Pay Code dropdown list.
The One-Time Payment supplements are listed. Click to select the appropriate Supplemental Pay Code.
Example shown here: Employee Award.
Enter appropriate information into the Amount field.
Example shown here:" 500.00 ".
Enter the appropriate information into the Combo Code field, or click the lookup magnifying glass to search for the information you need.
Click the lookup magnifying glass.
You can search for the combo code you need using the search criteria at the top of the page, or you can locate it in the list below.
Once you have entered your search criteria, click the Search button.
Once you locate the correct combo code, click the link to populate it into your request.
Example shown here: 180100010001001 link.
Click the Next button.
Step 2 of the process is to Review & Submit your request. You can see that the fields you updated in the last step are now marked with a gold bubble to indicate that they are changed fields.
Enter a brief description of the Employee Award into the Comments field.
Example shown here: "Employee Award XYZ."
Next, you need to attach the Employee Award Form plus any applicable addition documentation (e.g., award letter).
Click the Add Attachment button.
Click the My Device button to locate the appropriate file on your computer.
Click to select the file you need.
Example shown here: 22MV00249.pdf file.
Click the Open button.
With the file added, click the Upload button.
A progress bar indicates that the upload is complete.
Click the Done button.
After reviewing your request for accuracy, click the Submit button.
A message at the top of the screen indicates your transaction has been successfully submitted.
It will route through the workflow displayed.
Additional Information:
The types of supplemental pay include the following:
Academic Admin Assignment
Academic Consortiums
Add't to Job Responsibilities
Addendum to Contract
Car Allowance
Course Delivery Incentive
Housing Allowance
Overload
Part of Job Description
Subsistence
Critical Hire Incentive
Employee Award
Employee Suggestion Program
Faculty Temp Assignment
Goal Based Incentive
Research Subject Fee
Staff Temp Assignment
Student Temp Assignment
Taxable Fringe
Taxable Moving Expenses (relocation)
You can also submit this type of request if you need to remove a supplement. Include the end Date and details in the comments section.
Tutorial Resources
Supplemental Pay Requests
Relocation Expenses Quick Reference Guide
Associated SOPs
SOP_SYS_002 WebDFS Replacement