Overview
Supplemental Pay refers to Supplements or Extra Compensation payments. In this article, you will learn the steps to submit a Supplemental Employee Award in OneUSG Connect.
Please note that this training refers to monetary award payments given directly to employees. These payments must be for USG Approved Awards, and the award criteria and details are reviewed and approved annually by USG.
If you need to purchase an award item such as a plaque, pen, medal, etc., you will need to follow the UGA purchasing and payment processes that follow the AP Policy for Recognition Awards (non-monetary). This process does require more detailed award criteria because the programs have not been pre-approved by USG.
Prerequisites
NOTE: As of February 2026, USG has suspended any new employee awards for FY26.
Employee awards must be approved by USG before the below award process can begin. If you have an award that has not yet been approved by USG, please submit the Employee Award Form via MSS with a comment that the award has not yet been approved. University HR will review and forward to USG and will not approve the transaction until USG approval has been obtained Here are the high level steps of the process, with detailed instructions on the MSS submission below.
- Determine award recipient based on the USG-approved award program.
- If a unit is awarding net value, skip to step 4. If the unit plans to "gross up" and cover taxes, go to step 3.
- If grossing up, contact payroll@uga.edu to calculate the gross up amount.
- Enter award in OneUSG Connect MSS (instructions below) using departmental UGAF combo code. Attach the fully signed Employee Award Form.
- Track the award to ensure approval/loads via the Additional Pay Query Group. (These will appear on queries once Payroll has entered the information.)
|
|
First, log into OneUSG Connect.
From any OneUSG Connect homepage, click the NavBar button in the top right corner.
|
|
 |
Click the Manager Self Service menu option.
|
|
 |
Click the Compensation and Stock link.
|
|
 |
Click the Request Supplemental Pay link.
|
|
 |
The Employee Search page is displayed.
Select the employee for whom you would like to request supplemental pay. You can use the Search Options at the top of the screen to narrow down the list of employees if needed.
Example shown here: Benjamin Button
|
|
 |
The Request Supplemental Pay page is displayed, with the employee name, Job Title, and Employee ID in the top left corner of the page. The first step is to enter Job Detail information.
Enter the appropriate Effective Date for the request. The Effective Date is the beginning date for the supplement. You can type in the date using the format MM/DD/YYYY, or you can click the calendar icon to select the date.
Example shown here: 03/03/2025.
|
|
 |
Enter or select an appropriate End Date for the supplement.
Example shown here: 03/13/25 link.
|
|
 |
Click the Supplemental Pay Type dropdown list.
|
|
 |
You can choose either Defined Term Payments or One-Time Payment.
Click, One-Time Payment.
|
|
 |
Click the Supplemental Pay Code dropdown list.
|
|
 |
The One-Time Payment supplements are listed. Click to select the appropriate Supplemental Pay Code.
Example shown here: Employee Award.
|
|
 |
Enter appropriate information into the Amount field.
Example shown here: " 100 ".
|
|
 |
Enter the appropriate information into the Combination Code field, or click the lookup magnifying glass to do and advanced search for the information you need.
Example Shown Here: Click the lookup magnifying glass.
|
|
 |
Click on the Search Criteria dropdown to open the search field.
|
|
 |
Enter the appropriate information into the relevant search field.
Example: PRES in the Description field
|
|
 |
|
Once you have entered your search criteria, click the Search button.
|
|
 |
Once you locate the correct award Description, click the link to populate it into your request.
Example shown here: PRES OFFCE-IS-Exec link.
|
|
 |
Step 2 of the process is to Review & Submit your request. You can see that the fields you updated in the last step are now marked with a gold bubble to indicate that they are changed fields.
Enter a brief description of the Employee Award into the Comments field.
Example shown here: "Employee award for achievement."
|
|
 |
Next, you need to attach the Employee Award Form plus any applicable addition documentation (e.g., award letter).
Click the Add Attachment button.
|
|
 |
Click the My Device button to locate the appropriate file on your computer.
|
|
 |
Select and upload the file you need.
Example shown here: Payment Receipt file.
|
|
 |
With the file added, click the Upload button.
|
|
 |
A progress bar indicates that the upload is complete.
Click the Done button.
|
|
 |
After reviewing your request for accuracy, click the Submit button.
|
|
 |
A message at the top of the screen indicates your transaction has been successfully submitted.
It will route through the workflow displayed.
|
|
Additional Information:
The types of supplemental pay include the following:
| Defined Term Payments |
One-Time Payments |
|
Academic Admin Assignment
Academic Consortiums
Add't to Job Responsibilities
Addendum to Contract
Car Allowance
Course Delivery Incentive
Housing Allowance
Overload
Part of Job Description
Subsistence
|
Critical Hire Incentive
Employee Award
Employee Suggestion Program
Faculty Temp Assignment
Goal Based Incentive
Research Subject Fee
Staff Temp Assignment
Student Temp Assignment
Taxable Fringe
Taxable Moving Expenses (relocation)
|
You can also submit this type of request if you need to remove a supplement. Include the end Date and details in the comments section.
Tutorial Resources
Supplemental Pay Requests
Relocation Expenses Quick Reference Guide
Incentive Compensation and Awards
Recognition Awards for Employees and Non-Employees