Resolving Budget Transaction Errors

Resolving Budget Transaction Errors (Last Updated: 5/22/2019)

If the errors are Budget Exceptions, a credit (negative) on the entry is reducing a chartstring budget to a negative number. 

These are some hints that will help you address budget Transaction errors:

• Refer to Budgeting Revenues and Expenditures – Guidelines by Fund  for information about what budget transactions are allowable or required by fund.
• Budget Transactions can either be Expenditure Budget Transactions or Revenue Budget Transactions.  Expenditure Budget Transactions are on the DEPT_CHILD ledger and use only accounts 500000 and above.  Revenue Budget Transactions are on the DEPT_REV ledger and use only accounts 400000-499999. 
• Revenue and Expenditure Budget Transactions cannot be combined onto one Transaction. 
• Budget cannot be moved from one Fund to another.
• Budget transactions should be in whole dollars, unless you are moving funds related to Carryforward.
• The Budget Reference on all lines must be the current Fiscal/Budget Year.
• Projects can not be used on Budget Transactions.  Project Budgets are established through the Grants Module.
• The class code used must be appropriate for the Fund used.  Refer to the Chart of Accounts Code Structure