Resolving Project Budget Errors
Refer to Budget Check Errors Quick Reference for more complete information on Budgetary Control Chartfields/Types and steps for resolving these errors.
Exceeds Budget Tolerance Errors indicate that there isn’t sufficient funds in the related budgetary control chartfields to accommodate the charge. Errors on the PROJ_PRNT or PROJ_CHILD ledgers mean that there isn’t enough budget available on the Project overall. Errors on the DEPT_PRNT ledger mean that there isn’t enough budget in the Departmental Funds. For Projects beginning with R or S, DEPT_PRNT errors will occur only on Cost Share.
These errors can be corrected in one of three ways:
No Budget Exists Errors indicates that the Budgetary Control Chartfields have never been budgeted. Projects beginning with R or S are budgeted only for account families that are appropriate for the agreement with the sponsor. Use the appropriate query to find out what chartfields have been budgeted for the project.
Project Begins with:
Project Type
Budget must exist for:
Query to see Chartstrings Budgeted and Contact to create budget:
C
Construction
Fund, Dept, Program, Class, Project, Activity, Chartfield1, Operating Unit
UGA_PC_PROJ_BUDGET_CFS
Contact FMD tlfields@uga.edu
for MRR projects (begins CFMD or CMRR) and OUA elder@uga.edu (begins COUA) for all others.
N
NonSponsored
UGA_PC_NONSP_BUDGET
Contact Central Accounting Office acctng@uga.edu
R or S
Sponsored Project
Fund, Dept, Program, Class, Project, Activity, Budget Account
UGA_GM_BUDGET_BY_CFS
Use SPAs’ Budget Account Identifier to determine the account that must be budgeted
Submit an Award Modification request through SPAs Grants Portal
Find your SPA Representative here