Overview
The resources on the Sponsored Projects Adminstration training page will walk you through the steps to modify an award using the Grants Portal. The request for modification can be submitted by anyone with access to the Grants Portal. Upon submission, it will be reviewed by SPA Pre-Award.
Note: Various project changes (e.g. opening account codes, adding departments, changing PIs, etc.) are now being processed as “Award Modifications” in the Grants Portal, where they are processed and updated in the OneSource Financial Management System. Among other benefits, this helps to ensure that grants management systems remain synchronized.
Click here to open the Portal Training section of the SPA website. This section includes additional “How To” instructions for multiple request types.
Sponsored Projects Administration is changing the “Pending Award” Process for Existing Projects:
- Conditions: The following guidance applies only to pending awards for pre-existing projects (i.e. project already has chartstrings established in the financial system, etc.).
- New process: Moving forward, to submit a pending award on an existing project, simply submit a modification in the Grants Portal under the type “Other.”
- Removes budget allocation need: This means there will no longer be a requirement for budget allocation and budget reconciliation during the pending process.
- Continue to submit the AARF: However, units should submit the signed administrative action request form (AARF).
- If new chartstrings: If the project requires a new chartstring (i.e. carry-forward restricted, option funding, etc.) the new chartstring will be visible in the comments on the modification checksheet in Grants Portal.