The initiator can print a GL journal using the Print Journal process on the Lines page.
In this article, you will learn to find and print a GL journal. You can use the Print Journal process when completing the initial entry of the journal.
First log onto https://financials.onesource.uga.edu/
On the UGA Financial homepage, click the General Ledger tile.
Click the Journal Entries link.
Click the Collapse menu button to close the left menu and open up additional workspace.
Click the Find an Existing Value tab to search for an existing journal.
Click the Clear button to clear the existing information that exists in the Search Criteria fields.
Enter any criteria that will help you retrieve the journal you want to review. You must enter a Business Unit to search.
Enter "1800" into the Business Unit field.
Note: 18000 is the assigned Business Unit assigned to the University of Georgia.
The quickest way to locate a journal is by using the Journal ID assigned by the system, if you have it.
Click the Journal ID operator list.
You can avoid the leading zeros on a Journal ID number if you use the "contains" operator.
Click the contains list item.
Enter all or part of the Journal ID into the Journal ID field.
Example shown here: enter "135" into the Journal ID field.
Search results that match the criteria you entered will be listed. Click the link for the journal you want to review.
Example shown here: click the 1000000135 link.
The Header page for the selected journal opens.
From this page, you have the ability to print any attachments submitted with the journal.
Click the Attachments link.
Click the hyperlinked File Name of the attachment.
Example shown here: click the 2018_07_03_13_36_05.pdf link.
The document will open. You can use the Print button or press [CTRL+ P] to print the attachment.
Example shown here: press the Print button.
Choose your preferred settings and press the Print button.
Close the window for the attachment when your print is complete.
Click the OK button to close the attachments page.
Click the Lines tab.
To print the journal, click the Process dropdown list.
Click the Print Journal option.
Click the Process button.
When complete, the journal will be available on the Report Manager.
When the Report Manager opens, click the Administration tab.
If you don't see the report in the Report List, refresh the screen.
Click the Refresh button.
When the report is complete, it will have a Posted status in the Status column. You can click the hyperlinked Description to open the report.
Example shown here: click the GLX7501 - GLX7501.pdf link.
The report will be displayed in PDF format.
Print using the controls from your pdf print program.
Click the Print button.
Enter your printing settings as needed, click the Print button.
Click the Close Tab button when you have completed printing the journal.