Paying out an Employee's Comp Time Balance as a Supervisor

   Overview   

This article walks you through the steps to pay out an employee's comp balance.

Note: First, work with your System Manager to determine the comp balance to be entered on the timesheet. Please refer to the "Viewing Your Employee's Leave Balances" tutorial in the library. This will not deduct the employee's balance. The balance adjustment will be processed centrally after the hours are paid.

In case of transfer or termination, the comp hours should be added to the last day the employee was in a paid status within your department.

Per policy, all comp hours must be paid out by Fiscal Year-End. These comp hours should be added to the last pay day of the last pay period in the current Fiscal Year. Please note for FY19, there is an early comp pay out date.

In this article, you will learn the steps to pay out an Employee's Comp Balance in OneUSG Connect as a Supervisor.

1. Step 1

OneUSG Connect Manager Self Service homepage displayed with the Team Time tile highlighted

First, log in to OneUSG Connect. 

From the Manager Self Service homepage in OneUSG Connect, click the Team Time tile.

2. Step 2

Team Time page displayed with the Absence Balances link highlighted

The Team Time page is displayed.

Note: Prior to paying out Comp time to an employee, you must view their absence balances to determine if payable comp time is available to them.

Click the Absence Balances link.

3. Step 3

View Absence Request page displayed with the Search Options link highlighted

The View Absence Request page is displayed with a list of your employees.

Choose the appropriate employee from the list or click the Search Options link.

Example shown here: Click the Search Options link.

4. Step 4

earch Options field displayed with the Search your Employees field highlighted

The Search Options field is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: Enter "blackbear" into the Search your Employees field.

5. Step 5

earch Options field displayed with the Search button highlighted

Click the Search button.

6. Step 6

Search Options field displayed with the selected employee highlighted

The results are displayed with the searched employee.

Chose the appropriate employee in the Name/Title/ ID - Record field to access the Absence Balances.

Example shown here: Choose Charlie Blackbear from the Name/Title field.

7. Step 7

Absence Balances for the selected employee displayed with the payable Comp time details highllighted

The Absence Balances for the selected employee are displayed with payable Comp time.

8. Step 8

View Absence Request page is displayed with the Timesheet > Report/Approve Fluid Timesheet navigation steps highlighted

To access the selected employee's timesheet, navigate as follows: Timesheet > Report/Approve Fluid Timesheet.

9. Step 9

Team Time page displayed with the Filter button highlighted

The Team Time page is displayed with options to search for the appropriate employee.

Click the Filter button.

10. Step 10

Filters menu displayed with the Last Name field highlighted

The Filters menu is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: Enter "blackbear" into the Last Name field.

11. Step 11

Filters menu displayed with the Done button highlighted

Click the Done button.

12. Step 12

Team Time page displayed with the searched employee in the Name/Title field highlighted

The Team Time page is displayed with the searched employee.

Chose the appropriate employee in the Name/Title field to access the timesheet.

Example shown here: Choose Charlie Blackbear from the Name/Title field.

13. Step 13

Weekly Timesheet for the selected employee displayed with all the time information highlighted

The Weekly Timesheet for the selected employee is displayed.

Comp time can be added to any day but preferably on a day where no hours are scheduled.

14. Step 14

Weekly Timesheet for the selected employee displayed with Add + button highlighted

The comp time hours must be entered on a blank line.

To add a new line, click the Add graphic.

15. Step 15

Weekly Timesheet displayed with the Time Reporting Code drop-down menu highlighted

A new line is displayed for the selected date.

Click the Time Reporting Code drop-down menu.

16. Step 16

Weekly Timesheet displayed with the 00PAC - Comptime Paid Out option highlighted

From the displayed list, click the 00PAC - Comptime Paid Out option.

17. Step 17

Weekly Timesheet displayed with the Quantity Time field highlighted

Enter the appropriate number of hours in the Quantity field.

Example shown here: Enter "6.7" into the Quantity  time field.

18. Step 18

Weekly Timesheet displayed with the Submit button highlighted

When changes are complete, click the Submit button.

19. Step 19

Team Time page displayed with the Timesheet submission message highlighted

A confirmation message is displayed that the Timesheet is submitted for the selected period.
 
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