Paying out an Employee's Comp Time Balance as a Supervisor

Summary

In this article, you will learn the steps to pay out an Employee's Comp Balance in OneUSG Connect as a Supervisor.

Body

   Overview   

This article walks you through the steps to pay out an employee's comp balance.

Note: First, work with your System Manager to determine the comp balance to be entered on the timesheet. Please refer to the "Viewing Your Employee's Leave Balances" tutorial in the library. This will not deduct the employee's balance. The balance adjustment will be processed centrally after the hours are paid.

In case of transfer or termination, the comp hours should be added to the last day the employee was in a paid status within your department.

Per policy, all comp hours must be paid out by Fiscal Year-End. These comp hours should be added to the last pay day of the last pay period in the current Fiscal Year. Please note for FY19, there is an early comp pay out date.

In this article, you will learn the steps to pay out an Employee's Comp Balance in OneUSG Connect as a Supervisor.

1. Step 1

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First, log in to OneUSG Connect. 

From the Manager Self Service homepage in OneUSG Connect, click the Team Time tile.

2. Step 2

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The Team Time page is displayed.

Note: Prior to paying out Comp time to an employee, you must view their absence balances to determine if payable comp time is available to them.

Click the Absence Balances link.

3. Step 3

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The View Absence Request page is displayed with a list of your employees.

Choose the appropriate employee from the list or click the Search Options link.

Example shown here: Click the Search Options link.

4. Step 4

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The Search Options field is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: Enter "blackbear" into the Search your Employees field.

5. Step 5

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Click the Search button.

6. Step 6

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The results are displayed with the searched employee.

Chose the appropriate employee in the Name/Title/ ID - Record field to access the Absence Balances.

Example shown here: Choose Charlie Blackbear from the Name/Title field.

7. Step 7

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The Absence Balances for the selected employee are displayed with payable Comp time.

8. Step 8

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To access the selected employee's timesheet, navigate as follows: Timesheet > Report/Approve Fluid Timesheet.

9. Step 9

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The Team Time page is displayed with options to search for the appropriate employee.

Click the Filter button.

10. Step 10

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The Filters menu is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: Enter "blackbear" into the Last Name field.

11. Step 11

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Click the Done button.

12. Step 12

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The Team Time page is displayed with the searched employee.

Chose the appropriate employee in the Name/Title field to access the timesheet.

Example shown here: Choose Charlie Blackbear from the Name/Title field.

13. Step 13

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The Weekly Timesheet for the selected employee is displayed.

Comp time can be added to any day but preferably on a day where no hours are scheduled.

14. Step 14

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The comp time hours must be entered on a blank line.

To add a new line, click the Add graphic.

15. Step 15

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A new line is displayed for the selected date.

Click the Time Reporting Code drop-down menu.

16. Step 16

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From the displayed list, click the 00PAC - Comptime Paid Out option.

17. Step 17

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Enter the appropriate number of hours in the Quantity field.

Example shown here: Enter "6.7" into the Quantity  time field.

18. Step 18

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When changes are complete, click the Submit button.

19. Step 19

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A confirmation message is displayed that the Timesheet is submitted for the selected period.

20. Step 20

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Details

Details

Article ID: 149495
Created
Sat 9/24/22 11:16 PM
Modified
Fri 1/5/24 5:09 PM