Requesting a Leave Balance Adjustment

   Overview   

OneUSG Connect allows you to submit a request to adjust an employee's leave balances. The transaction will be routed through the OneUSG Connect workflow process for the appropriate approval. Balance adjustment requests should be minimal. If updates are needed to leave taken or leave earned, the absence request or time worked within OneUSG Connect should be modified accordingly, which will update the leave balance.

1. Step 1

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First, log into OneUSG Connect.                         

From the Manager Self Service page, click the NavBar button.

2. Step 2

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Click the Menu item.

3. Step 3

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Click the Manager Self Service menu item.

4. Step 4

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Click the Time Management menu item.

5. Step 5

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Click the Submit Request to Adjust Leave link.

6. Step 6

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The Select Employee page is displayed. This page is used to select the employee you are submitting the leave balance adjustment request for.

Click the arrow to the right of the employee's name that you are requesting the leave balance adjustment for.

7. Step 7

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On the Request Adjust Leave Balance page, enter or select the Effective Date. The Effective Date field is used to enter the effective date of the leave request.

To select the effective date, click the Calendar icon.

8. Step 8

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Select the appropriate date.  

Example shown here: September 16 link.

9. Step 9

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The Request field is used to enter a brief description of the reason for the leave adjustment request.

Example shown here: " Adj Comp Time ".

10. Step 10

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Enter the new balance in the appropriate absence type field.

Example shown here: Comptime Balance field.

11. Step 11

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Click the "x" to delete the value in the field.

12. Step 12

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Enter the new adjusted balance.

Example shown here: " 16.00 ".

13. Step 13

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Click the Next button.

14. Step 14

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The Comments field is used to enter a comment regarding the request. You must enter a comment regarding the request.

Example shown here: " Earned Comp Time in August ".

15. Step 15

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Click the Submit button.

Additional Information:

Leave balances are updated and available the first of the month for monthly employees. For bi-weekly paid staff they will be available in the pay period that contains the 1st of the month.

The calculations for an employee's leave balances are based on a set of cascading rules. These rules set up the order in which types of leave balances will be deducted when a leave is recorded. For more information on these rules, see the Cascading Rules for Leave Quick Reference.

Employees are not allowed to have negative leave balances, per USG policy.

This process is used primarily to adjust conversion errors.

Associated SOPs

SOP_ABM_005 Request Leave Balance Adjustment

 
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