In the TouchNet System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.
Tutorial Resources
Policy: Receipting and Depositing (Cash/Check/Wire Handling)
Policy: Credit/Debit Cards
In this article, you will learn to complete a Web Departmental Deposit (WDD) for Credit Card Deposits processed against Account Receivable Balances for Cohort Units.
Note: If you are not part of a current AR Cohort, do not use this article.
To navigate to the UGA Cash Management System (TouchNet ) Login page enter the following URL: https://secure.touchnet.com/ucommercecentral
Log in with your UGA MyID and password.
Click the Login button.
The UGA Cash Management System (TouchNet) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.
Click the Applications menu tab at the top of the page.
Select the Business Office link.
Use the following navigation to record your credit card deposits.
Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits > New Deposit
Click the New Deposit link.
The Create Web Departmental Deposit page is displayed.
Click the Select Template list.
Click the AR CREDIT CARD list item.
Continue by placing only 1 transaction date worth of deposits on each transmittal.
The Detail Code will default to 41SD. This is the Detail Code for All AR Cohort Credit Card Deposits.
In the Amount field, enter the amount that needs to be credited to the Detail Code .
Example shown here: You will deposit $13.00 into 41SD. Enter "13" into the Amount field.
In the Enter Debit Information section, the Tender Type at the bottom will be used to reflect that the transactions are Credit Card Receipts. The Tender Type will default to CCPS - Credit Card PeopleSoft.
In the Amount field, you will enter the total amount of Credit Card transactions you are depositing.
Example shown here: Enter "13" into the Amount field.
The Description fields can be left blank. This field will default with a description that has already been assigned. Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System.
The Account Number will populate once you proceed to the next step. This field cannot be edited.
Click the Validate button to check your Detail Codes and ensure your Deposit Amounts balance properly.
If successful, a message will appear at the top of the page saying your deposit is validated.
Once the deposit is validated, the Description field and the Account Number field will be populated. You are now ready to Submit your deposit.
Click the Make Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not be able to make further edits.
Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.
If successful, the Deposit Successful message is displayed.
The Deposit Number is required to be emailed in order to notify the Bursar and Treasury Services that your deposit ticket is ready.
Send an email and invoice numbers to ardeposits@uga.edu and deposits@uga.edu:
Subject: CREDIT
Body: Please post (DEPARTMENT NAME) WDD for transaction date (DATE) totaling $[Insert Amount].
Web Receipt #[Insert Deposit Number]
Along, with the email address of the person requiring a receipt, if any.
Click the Show Printable Detail button to print your receipt.
The Web Receipt will display for you to print.
Click the Print button.