Creating Credit Card Deposits

Body

Overview

In the TouchNet System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn to complete a Web Departmental Deposit (WDD) for Credit Card Deposits processed against Account Receivable Balances for Cohort Units.

Note: If you are not part of a current AR Cohort, do not use this article.

1. Step 1

To navigate to the UGA Cash Management System (TouchNet ) Login page enter the following URL: https://secure.touchnet.com/ucommercecentral

3. Step 3

The UGA Cash Management System (TouchNet) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

Click the Applications menu tab at the top of the page.

Select the Business Office link.

5. Step 5

Use the following navigation to record your credit card deposits.

Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits > New Deposit

Click the New Deposit link.

6. Step 6

The Create Web Departmental Deposit page is displayed.

Click the Select Template list.

8. Step 8

Continue by placing only 1 transaction date worth of deposits on each transmittal.

9. Step 9

The Detail Code will default to 41SD. This is the Detail Code for All AR Cohort Credit Card Deposits.

10. Step 10

In the Amount field, enter the amount that needs to be credited to the Detail Code .

Example shown here: You will deposit $13.00 into 41SD. Enter "13" into the Amount field.

In the Enter Debit Information section, the Tender Type at the bottom will be used to reflect that the transactions are Credit Card Receipts. The Tender Type will default to CCPS - Credit Card PeopleSoft.

12. Step 12

In the Amount field, you will enter the total amount of Credit Card transactions you are depositing.

Example shown here: Enter "13" into the Amount field.

13. Step 13

The Description fields can be left blank. This field will default with a description that has already been assigned. Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System.