Registering your Business as a Supplier

Open your web browser and navigate to suppliers.uga.edu.

The UGA Suppliers Registration home page is displayed.

You will be asked whether you are registering as a business or an individual.

Leave the Business option selected.

Note: If you are an international supplier, you will be unable to register via suppliers.uga.edu. Please send your completed W-8 form to the OneSource Service Desk at onesource@uga.edu to complete the supplier registration process.

Click the Next button.

Enter your 9-digit (XX-XXXXXXX) tax ID into the Tax Identification Number field.

Note: You may know this as the Employer Identification Number (EIN).

Example shown here: Enter "123456789".

Enter the name of your business into the Entity Name field.

Example shown here: Enter "Dawgs Inc".

To provide a link to your company's website, enter the appropriate information into the http://URL field.

There are some questions regarding your company in the Profile Questions section. The questions denoted with an asterisk ( * ) are required questions.

To answer whether or not your company accepts purchase orders, click the drop-down list.

Select the appropriate answer.

Example shown here: Click Yes.

To indicate which federal small business classifications apply to your business, click the lookup magnifying glass.

Note: You may use the scroll arrows in the question box to read the entire question.

The Profile List Item window is displayed. The list contains all the federal small business classifications.

Select the checkboxes next to the classifications that apply to your business.

Example shown here: Click the Small Business Self Reported option.

With the classifications selected, click the Return button.

To indicate other classifications that apply to your business, click the lookup magnifying glass.

Note: This field is recommended but not required. 

The Profile List Item window is displayed. Select the checkboxes next to the applicable classifications.

Note: If no selection was made on the small business question, select Large Business. 

With the appropriate classifications selected, click the Return button.

To indicate if your business is owned by a majority of one of the listed demographic minorities, click the lookup magnifying glass, and select the appropriate option.

Note: This field is optional.

Click the Substantial Interest Lookup Magnifying glass. 

Note:  This is required. 

The Look Up List window is displayed. Select the appropriate UGA Relationship option. 

Example shown here:  "No Relationship"

Click the Return button. 

Enter the appropriate information regarding your business's products and/or services into the field.

Note: This field is required.

Example shown here: Enter "UGA Products".

If your business accepts purchase orders, enter an email for purchase order delivery notifications into the field.

Example shown here: Enter "godawgs@biz.com".

If you would like to include any additional notes with the registration, enter the appropriate information into the Comments field.

The Addresses page is displayed.

You will provide your business's primary address as well as any necessary additional addresses.

Enter the appropriate information into the Address 1 field.

Example shown here: Enter "123 SomeSt".

Use any of the additional fields as necessary.

Enter the appropriate information into the City field.

Example shown here: "Athens".

Enter the appropriate information into the County field.

Example shown here: "Clarke".

Enter the appropriate information into the Postal field.

Example shown here: "30602".

To select the state, enter the appropriate information into the State field or click the lookup magnifying glass.

The Look Up State window is displayed.

Select the appropriate state from the list.

Example shown here: the Georgia link.

Enter your primary business email address into the Email ID field.

Example shown here: Enter "godawgs@biz.net".

To send the payments to somewhere other than the primary address, click the Remit To Address option to enter another address.

If you have an alternative address at which you will receive purchase orders, click the Purchase Order Address option to enter another address.

Click the Next button to proceed to the next section.

To create a new contact, click the Add Contact button.

The Add Contacts window is displayed.

Note: The Description field should be left blank.

Enter the first name of your company contact into the First Name field.

Example shown here: Enter "Dawg".

Enter the last name of your company contact into the Last Name field.

Example shown here: "Fan".

If you know the contact's title within the company, enter that information into the Title field.

Note: This is an optional field.

Enter the contact's primary email address into the Email ID field.

Example shown here: Enter "dawgfan@biz.com".

Enter the contact's mobile or work number into the Telephone field.

Example shown here: Enter "123-456-7890".

If applicable, enter the contact's fax number in the Fax Number field.

To designate a contact type, click the Contact Type list.

Select the appropriate contact type from the list.

Example shown here: the Remittance list item.

If this contact is the primary person to contact within your company, click the Primary Contact option.

Note: The first contact entered will automatically be listed as the primary contact.

Click the OK button.

To add another contact, click the Add Contact button again.

To proceed to the next section, click the Next button.

The  Payment Information page is displayed. You will enter the requested banking information in the fields below.

Select the Witholding Required and Enable Email Payment Advice checkboxes if needed.

To select a preferred payment method, click the Payment Method list.

The State's preferred method is an electronic payment, with payments by check as an exception.

Click the Automated Clearing House list item.

Enter the appropriate information into the Bank Name field.

Example shown here:  "Wells Fargo".

Enter the routing number into the Routine Number field.

Example shown here: "000000000".

Enter your company's account number into the Bank Account Number field.

Example shown here: "111122223333".

To add an attachment to your registration, click the Add Attachment link.

Click the Next button to proceed to the final section.

To review the terms of the agreement, click the Terms of Agreement link.

After reviewing the terms of the agreement, click the Return button.

After reviewing the terms of the agreement, click the Click to accept the Terms of Agreement below the checkbox.

To review your registration details, you can click the Review button.