Registering your Business as a Supplier

Summary

In this article, you will learn the steps to register your business as a UGA Supplier through suppliers.uga.edu .

Body

   Overview   

Suppliers wishing to do business with the University of Georgia must first complete the supplier registration process. You will navigate to suppliers.uga.edu and provide the requested information and attach any necessary documents.

Note: If you are seeking payment from the University of Georgia and are an international supplier, you will NOT be able to complete the registration process outlined in this article. You must email a completed W-8 form to the OneSource Service Desk to complete the supplier registration process.

For assistance with the completion of this form, please contact onesource@uga.edu or call 706-542-0202.

In this article, you will learn the steps to register your business as a UGA Supplier through suppliers.uga.edu .

Note: If you are an international supplier, you will be unable to register via suppliers.uga.edu. Please send your completed W-8 form to the OneSource Service Desk at onesource@uga.edu to complete the supplier registration process.

1. Step 1

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Open your web browser and navigate to suppliers.uga.edu.

The UGA Suppliers Registration home page is displayed.

2. Step 2

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You will be asked whether you are registering as a business or an individual.

Leave the Business option selected.

Note: If you are an international supplier, you will be unable to register via suppliers.uga.edu. Please send your completed W-8 form to the OneSource Service Desk at onesource@uga.edu to complete the supplier registration process.

3. Step 3

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Click the Next button.

4. Step 4

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The Identifying Information page is displayed.

On this page, you will provide the name of your business, as well as your business's Tax Identification Number.

5. Step 5

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Enter your 9-digit (XX-XXXXXXX) tax ID into the Tax Identification Number field.

Note: You may know this as the Employer Identification Number (EIN).

Example shown here: Enter "123456789".

6. Step 6

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Enter the name of your business into the Entity Name field.

Example shown here: Enter "Dawgs Inc".

7. Step 7

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If your business has a Doing Business As (D.B.A) name or a trade name, enter that information into the Additional Name (D.B.A. Name) field.

8. Step 8

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To provide a link to your company's website, enter the appropriate information into the http://URL field.

9. Step 9

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There are some questions regarding your company in the Profile Questions section. The questions denoted with an asterisk ( * ) are required questions.

10. Step 10

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To answer whether or not your company accepts purchase orders, click the drop-down list.

11. Step 11

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Select the appropriate answer.

Example shown here: Click Yes.

12. Step 12

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To indicate which federal small business classifications apply to your business, click the lookup magnifying glass.

Note: You may use the scroll arrows in the question box to read the entire question.

13. Step 13

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The Profile List Item window is displayed. The list contains all the federal small business classifications.

Select the checkboxes next to the classifications that apply to your business.

Example shown here: Click the Small Business Self Reported option.

14. Step 14

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With the classifications selected, click the Return button.

15. Step 15

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To indicate other classifications that apply to your business, click the lookup magnifying glass.

Note: This field is recommended but not required. 

16. Step 16

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The Profile List Item window is displayed. Select the checkboxes next to the applicable classifications.

Note: If no selection was made on the small business question, select Large Business. 

With the appropriate classifications selected, click the Return button.

17. Step 17

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To indicate if your business is owned by a majority of one of the listed demographic minorities, click the lookup magnifying glass, and select the appropriate option.

Note: This field is optional.

18. Step 18

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Click the Substantial Interest Lookup Magnifying glass. 

Note:  This is required. 

19. Step 19

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The Look Up List window is displayed. Select the appropriate UGA Relationship option. 

Example shown here:  "No Relationship"

20. Step 20

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Click the Return button. 

21. Step 21

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Enter the appropriate explanation for you answer to the previous required question.  If "No Relationship" was selected, enter "N/A"

Note:  This is required. 

Example shown here:  "N/A"

22. Step 22

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Enter the appropriate information regarding your business's products and/or services into the field.

Note: This field is required.

Example shown here: Enter "UGA Products".

23. Step 23

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If your business accepts purchase orders, enter an email for purchase order delivery notifications into the field.

Example shown here: Enter "godawgs@biz.com".

24. Step 24

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If you would like to include any additional notes with the registration, enter the appropriate information into the Comments field.

25. Step 25

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Click the Next button to proceed to the next section.

26. Step 26

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The Addresses page is displayed.

You will provide your business's primary address as well as any necessary additional addresses.

27. Step 27

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Enter the appropriate information into the Address 1 field.

Example shown here: Enter "123 SomeSt".

28. Step 28

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Use any of the additional fields as necessary.

29. Step 29

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Enter the appropriate information into the City field.

Example shown here: "Athens".

30. Step 30

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Enter the appropriate information into the County field.

Example shown here: "Clarke".

31. Step 31

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Enter the appropriate information into the Postal field.

Example shown here: "30602".

32. Step 32

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To select the state, enter the appropriate information into the State field or click the lookup magnifying glass.

33. Step 33

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The Look Up State window is displayed.

Select the appropriate state from the list.

Example shown here: the Georgia link.

34. Step 34

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Enter your primary business email address into the Email ID field.

Example shown here: Enter "godawgs@biz.net".

35. Step 35

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To send the payments to somewhere other than the primary address, click the Remit To Address option to enter another address.

36. Step 36

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If you have an alternative address at which you will receive purchase orders, click the Purchase Order Address option to enter another address.

37. Step 37

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Click the Next button to proceed to the next section.

38. Step 38

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The Contacts page is displayed. This is where you will enter the contact information for your company's Accounts Payable and/or Purchasing representative.

39. Step 39

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To create a new contact, click the Add Contact button.

40. Step 40

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The Add Contacts window is displayed.

Note: The Description field should be left blank.

Enter the first name of your company contact into the First Name field.

Example shown here: Enter "Dawg".

41. Step 41

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Enter the last name of your company contact into the Last Name field.

Example shown here: "Fan".

42. Step 42

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If you know the contact's title within the company, enter that information into the Title field.

Note: This is an optional field.

43. Step 43

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Enter the contact's primary email address into the Email ID field.

Example shown here: Enter "dawgfan@biz.com".

44. Step 44

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Enter the contact's mobile or work number into the Telephone field.

Example shown here: Enter "123-456-7890".

45. Step 45

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If applicable, enter the contact's fax number in the Fax Number field.

46. Step 46

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To designate a contact type, click the Contact Type list.

47. Step 47

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Select the appropriate contact type from the list.

Example shown here: the Remittance list item.

48. Step 48

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If this contact is the primary person to contact within your company, click the Primary Contact option.

Note: The first contact entered will automatically be listed as the primary contact.

49. Step 49

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Click the OK button.

50. Step 50

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To add another contact, click the Add Contact button again.

51. Step 51

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To proceed to the next section, click the Next button.

52. Step 52

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The  Payment Information page is displayed. You will enter the requested banking information in the fields below.

53. Step 53

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Select the Witholding Required and Enable Email Payment Advice checkboxes if needed.

 
 
 

54. Step 54

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To select a preferred payment method, click the Payment Method list.

55. Step 55

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The State's preferred method is an electronic payment, with payments by check as an exception.

Click the Automated Clearing House list item.

 
 

56. Step 56

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Enter the appropriate information into the Bank Name field.

Example shown here:  "Wells Fargo".

 
 

57. Step 57

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Enter the routing number into the Routine Number field.

Example shown here: "000000000".

58. Step 58

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Enter your company's account number into the Bank Account Number field.

Example shown here: "111122223333".

59. Step 59

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To add an attachment to your registration, click the Add Attachment link.

60. Step 60

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Click the Next button to proceed to the final section.

61. Step 61

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To review the terms of the agreement, click the Terms of Agreement link.

62. Step 62

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After reviewing the terms of the agreement, click the Return button.

63. Step 63

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After reviewing the terms of the agreement, click the Click to accept the Terms of Agreement below the checkbox.

64. Step 64

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To review your registration details, you can click the Review button.

65. Step 65

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Verify that all your business information is correct.

Click the Close link.

66. Step 66

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Click the Submit button.

67. Step 67

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A confirmation page is displayed.

 
 

Details

Details

Article ID: 149151
Created
Sat 9/24/22 11:05 PM
Modified
Tue 8/20/24 2:32 PM