If the employee works on a holiday and decides to defer the holiday to use at a later date, supervisors and time approvers will need to edit the timesheet to change the time entry from holiday time to deferred holiday time.
In this article, you will learn the steps to defer a full day holiday for an employee via the elapsed timesheet in OneUSG Connect as a Time & Absence Approver.
First log onto https://hcm-sso.onehcm.usg.edu/
From the Time Approver Self Service homepage in One USG Connect, click the Team Time tile.
The Team Time page is displayed.
Click the Filter button to search for an employee(s).
The Filters menu is displayed.
Enter the appropriate information in the available search field(s).
Example shown here: enter "1234567" into the Employee ID field.
Select the appropriate employee from the search results.
Example shown here: select "Mark Smith" from the Employee ID field.
Click the Done button.
The Team Time page is displayed with the selected employee.
Select the appropriate employee from the Name/Title field.
Example shown here: choose Mark Smith from the Name/Title field.
To expand the work area, click the Collapse menu button.
The Weekly Timesheet for the selected employee is displayed.
Use the arrows in the Week banner to select the appropriate week of the pay period.
Example shown here: click the [<] previous period arrow.
The selected week is displayed. If necessary, scroll to view the Manage Approvals section of the timesheet.
Note: Holiday hours appear with the 00HOL - Holiday Non-Exempt time reporting code and description.
This employee worked 8 hours on 02/08/2021, which display the 00REG - Regular time reporting code and description.
To defer the employee's holiday hours, click the [+] Add row button.
A new row is added.
To select the appropriate Time Reporting Code for this row, click the Time Reporting Code drop-down list.
Click the 00DFH - Deferred Holiday option.
Enter the hours the employee worked in the new row of the Date field with the holiday hours.
Note: To defer a partial Holiday, enter the number of hours worked using the DFH Code, and reduce the HOL hours by that same amount. DFH hours are not paid and are instead added to the employee’s leave balance.
Example shown here: enter "8.00" into the 8-Monday field.
Before submitting the timesheet, the Holiday hours need to be reduced by the same amount as the deferred Holiday hours.
Note: In this example, because the full 8 hours of the Holiday time are being deferred, the Holiday row will need to be deleted from the timesheet.
To remove the Holiday hours, click the minus [-] button.
With the Holiday hours adjusted and appropriate hours entered, click the Submit button.
A confirmation message is displayed that the Timesheet is submitted for the selected period.