Reviewing Bill Detail Information

   Overview   

The Review Bill Detail function allows you to easily view the bill details without having to search and locate the initial bill. The bill details pages include name, address and contact information, header and line information, billing details, accounting information and any notes if entered. 

In this article you will review Bill detail information for the UGA Athletic Association.

Note : This article was recorded using sample values. Actual values may differ in the production version of the UGA Financial Management System.

1. Step 1

UGA Financials page displayed with the Classic Home tile highlighted

First, log into the Financial Management System.

Click the Classic Home tile.

2. Step 2

Classic Home page displayed with the Details link highlighted

To navigate to the Details page, select:

Main Menu > Billing > Review Billing Information > Details

3. Step 3

Bill Inquiry search page displayed with the Business Unit field highlighted

The Bill Inquiry search page is displayed. Enter the appropriate information into the  Business Unit  field.

Example shown here: " 66001 " in the Business Unit field.

4. Step 4

Bill Inquiry search page displayed with the Search button highlighted

Click the Search button.

5. Step 5

Bill Inquiry search page displayed with the Invoice link highlighted

The Search Results are displayed beneath the Search Criteria.

Click the appropriate Invoice link.

6. Step 6

Header - Info 1 page displayed and highlighted

The Header - Info 1 page displays. This page can be used for you to review to make sure you have located the correct customer.

7. Step 7

Header - Info 1 page displayed with the Go to: section highlighted

The bottom of the page includes various links that you can use to view further detail on the Bill. The pages that can be accessed using these links will be reviewed in this article.

8. Step 8

Header - Info 1 page displayed with the Line - Info 1 tab highlighted

Click the Line - Info 1 tab.

9. Step 9

Line - Info 1 tab displayed with the Bill Line section highlighted

The Line - Info 1 tab displays. The Bill Line section displays details by line item. The line item detail was entered when the Bill was created.

10. Step 10

Line - Info 1 tab displayed with the Summary link highlighted

To review Summary level information, click the Summary link.

11. Step 11

Bill Summary info tab displayed with the Address link highlighted

The Bill Summary info tab displays. This is another view of the Invoice information, but does not include the detail you just viewed on the Header - Info 1 page.

To view Address information, click the Address link.

12. Step 12

Address Info tab displayed and highlighted

The Address Info tab is displayed. This page displays the customer associated with this invoice.

13. Step 13

Address Info tab displayed with the Notes link highlighted

To view any notes that are included on the Invoice, click the Notes link.

14. Step 14

Header - Note page is displayed with the Note Text field highlighted

The Header - Note page is displayed. The Header Note information that was entered when the Bill was created is displayed in the Bill Header Notes section in the Note Text field. 

15. Step 15

Header - Note page displayed with the Line - Info 1 link highlighted

To view the Accounting detail, click the  Line - Info 1 link located under the search button at the bottom of the page or the tab at the top of the page.

16. Step 16

Header - Note page displayed with the Accounting link highlighted

From this page, you can click the Accounting link to view the Revenue Distribution detail.

17. Step 17

Revenue Distribution page displayed with the Bill Line Distribution - Revenue section highlighted

The Revenue Distribution page is displayed. The   Bill Line Distribution - Revenue section provides the Accounting Information entered when the Bill was created.

18. Step 18

Revenue Distribution page displayed with the Acctg - Rev Distribution field highlighted

To review the accounting related to the AR side of the entry, click the drop-down arrow in the Acctg - Rev Distribution field.

19. Step 19

Revenue Distribution page displayed with the Header - AR Distribution list item highlighted

Click the Header - AR Distribution list item.

20. Step 20

AR Distribution tab displayed with the Bill Header Distribution - AR section highlighted

The AR Distribution tab is displayed. The Acctg Information in the Bill Header Distribution - AR section displays the Accounting Code and Account information.
 
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