Printing a Budget Journal

   Overview   

You print a budget journal from the Enter Budgets pages where the original journal was entered. There is no process to print, you need to use your browser's print features or the shortcut to print [CTRL+P]. You can print any budget journal in the list.

In this example, the journal's ID is 1000000256.

NOTE: Transactions entered through the Budget Transfer page can only be accessed through the Budget Transfer page, and those entered on the Budget Journal page can only be access through the Budget Journal page. If the transaction you need is not shown in the search results, it may have been entered as a Budget Transfer that will have to be accessed through the Budget Transfer page. See Knowledge Base article Printing a Budget Transfer.

1. Step 1

Employee Self service homepage displayed with the dropdown arrow highlighted

First, log into the UGA Financial Management System.

The budget journal pages are found on the UGA Financials homepage.

Click the Employee Self Service dropdown menu.

2. Step 2

UGA Financials homepage displayed with the UGA Financials dropdown menu highlighted
Click the UGA Financials option.

3. Step 3

UGA Financials homepage displayed with the General Ledger tile highlighted

Click the General Ledger tile.

4. Step 4

General Ledger page displayed with the Commitment Control dropdown menu arrow highlighted

Click the Expand button to open the Commitment Control menu.

5. Step 5

General Ledger page displayed with the Enter Budget Journals option highlighted
Click the Enter Budget Journals option.

6. Step 6

General Ledger page displayed with the Menu Close button highlighted
Click the Menu Close button.

7. Step 7

General Ledger page displayed with the Find an Existing Value tab highlighted

To search for a journal after it has been entered, click the Find an Existing Value tab.

8. Step 8

General Ledger page displayed with the Clear button highlighted

Clear any existing parameters to search for the specific journal you want to print.

Click the Clear button.

9. Step 9

General Ledger page displayed with the Business Unit field highlighted

The Business Unit is required on the Enter Budget Journals search page.

Enter appropriate information into the Business Unit field.

Example shown here: "18000" in the Business Unit field.

10. Step 10

General Ledger page displayed with the Journal ID field highlighted

The quickest way to retrieve a journal is to enter the Journal ID. If you do not know the Journal ID, you can use other Search Criteria to find the journal.

Enter appropriate information into the Journal ID field.

Example shown here: "1000000256" into the Journal ID field.

11. Step 11

General Ledger page displayed with the Search button highlighted
Click the Search button.

12. Step 12

Budget Header page displayed

To print the Budget Header page, use your browser print features or operating system shortcuts.

Note: Data has been distorted to protect employee information.

Press [Ctrl+P] to print.

13. Step 13

Print window displayed witth the Print button highlighted

The Print window is displayed. Select the appropriate printer and click the Print button.

Note: To ensure that the entire page prints, you may need to adjust your print settings to shrink the page or change the orientation of the page. 

14. Step 14

General Ledger page displayed with the Attachements (1) links highlighted

You can also print any attachments.

Click the Attachment links.

15. Step 15

Budget Journals Attachments page displayed with the Pharmacy.pdf link highlighted

The Budget Journals Attachments page is displayed.

Click the File Name hyperlink for the attachment you want to print.  

Example shown here: The Pharmacy.pdf link.

16. Step 16

Pdf copy of the selected attachment displayed

A new tab opens and displays the pdf copy of the attachment.

Use your browser controls or [CTRL+P] to print the page.

Press [Ctrl+P] to continue.

17. Step 17

Print window displayed with the Print button highlighted

The Print window is displayed.

Select the appropriate printer and click the Print button.

18. Step 18

Pdf copy of the selected attachment displayed

Close the window after printing.

19. Step 19

Budget Journal Attachments page displayed with the OK button highlighted

Close the Budget Journal Attachments page.

Click the OK button.

20. Step 20

General Ledger page displayed with the Budget Lines tab highlighted

You may also want to print the Budget Lines page for the chartstring information.

Click the Budget Lines tab.

21. Step 21

Budget Lines page displayed with the Personalized like highlighted

The Budget Lines page contains a lot of information. You may want to Personalize the page by removing ChartFields not used.

Note: If you personalize the page, all Budget Journal pages will be displayed in this format until it is changed again.

You can also use your browser zoom features or press [CTRL+-] to zoom to see the entire page. You may also want to change your page orientation to landscape.

Click the Personalize link, if appropriate.

22. Step 22

Budget Lines page displayed

Press [Ctrl+P] to print the page.

23. Step 23

Print window displayed with the Print button highlighted

The Print window is displayed.

Select the appropriate printer and click the Print button.
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