This article outlines the UGA Foundation’s policy and procedures for cash advances, including eligible expenses, required documentation, and the process for requesting and clearing advances, with emphasis on compliance and restrictions.
UGAF supports the disbursement of awards under certain circumstances and restrictions. Employee and non-employee award details here.
Helpful hints for filing out checks.
This article explains the UGA Foundation’s policy on stale-dated checks, including the 90-day validity period, procedures for requesting replacements, and guidelines for handling lost or outdated checks, with emphasis on documentation and compliance.
This article generally explains how the UGA Foundation may reimburse employee-only meals when they support university business, such as group meetings or training sessions, provided they are reasonable, properly documented, and approved
This article outlines UGA Foundation’s policy for reimbursing entertainment expenses related to official university business, requiring detailed documentation and approval, and specifying allowable uses such as donor cultivation, employee morale, and recruitment, while emphasizing appropriateness and compliance with fund agreements.
This article details the UGA Foundation’s fringe benefit policy, outlining taxable and non-taxable expenses, reporting procedures, and compliance with IRS and UGA guidelines, including rules for travel, tickets, social club memberships, and moving expenses.
A general overview of spending UGAF funds.
This article outlines the Foundation’s honorarium payment guidelines, highlighting eligibility, documentation requirements, and distinctions from UGA’s payment procedures.
This article outlines the UGA Foundation’s inventory control policy, requiring quarterly reporting and proper tracking of merchandise valued at $50 or more that is purchased for resale or giveaway, to ensure compliance with audit and IRS guidelines.
This article explains how the UGA Foundation coordinates student aid with the Office of Student Financial Aid, covering scholarship processing, compliance requirements, and procedures for updating scholarship budgets through ScholarshipUniverse.
General requirements for processing UGAF check requests.
This article provides a general overview of UGA Foundation’s purchasing policies and outlines basic procedures for purchase orders, bidding, and equipment handling.
This article outlines the process and requirements for UGA units seeking to purchase or lease property through the UGA Foundation, including proposal submission, feasibility studies, business and financing plans, and final approval procedures to ensure alignment with university goals and financial oversight.
This article outlines UGA Foundation’s signature authority policy, requiring unit heads to approve key financial transactions and allowing delegation to senior staff with written approval.
This article outlines the UGA Foundation’s tax compliance policies, including responsibilities for sales and use tax, IRS 1099-MISC reporting, and unrelated business income tax (UBIT), with procedures for handling taxable events and revenue-generating activities.
This article explains UGA’s travel reimbursement policy, noting that expenses are generally reimbursed under UGA/USG guidelines, with limited exceptions funded by the UGA Foundation, and outlines procedures for requesting travel advances and approvals.
This article outlines UGA Foundation’s policies on gift card purchases, emphasizing IRS tax implications, prohibiting most uses except for approved research participant incentives, and detailing guidelines for employee gifts, retirement receptions, and sponsorships.