Welcome Suppliers!
Thank you for your interest in partnering with The University of Georgia Foundation. As of January 2026, UGAF now uses Workday Strategic Sourcing to support supplier onboarding. This guide provides step-by-step instructions for navigating the system, including creating your Workday Strategic Sourcing account, completing the initial setup, and going through the new supplier onboarding and self-registration process. If any questions arise, feel free to reach out – our team is glad to help.
Please note that this guide is designed for suppliers who have not previously worked with UGAF. Existing suppliers should refer to the “Workday Strategic Sourcing Guide for Existing Suppliers”. If you need to verify your company’s status with UGAF, you can contact us at askfsap@uga.edu.
Introduction to Workday Strategic Sourcing
Workday Strategic Sourcing is a cloud-based sourcing tool that is used to streamline the Foundation’s procurement processes. As of 1/31/2026, all new UGAF suppliers must complete registration through Workday Strategic Sourcing before they can be set up in the system. Please ensure that your organization completes the UGAF supplier registration process in WSS to proceed. When creating an account, you will need to verify your email, set up a strong password, and pair an authenticator app.
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Note: Please register your account using a desktop computer.
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Getting Started
· Allow all emails from no-reply_strategicsourcing@workday.com
· Check spam/junk folders
· Gather required materials
o Completed and signed IRS W-9 Form
o Banking information (if signing up for direct deposit)
o Company contact information
You will be required to use an authenticator ap to register and sign into your account. On your mobile device, download an authenticator app from either the Apple App Store or Google Play Store. Alternatively, you can use a web browser authenticator app if you’d prefer. Frequently used authenticators include:
· Duo Mobile
· Google Authenticator
· Microsoft Authenticator
Sign Up for Workday Strategic Sourcing
You may receive an email if you were invited to register with UGAF, or you can access the self-registration link to begin signing up for Workday Strategic Sourcing.
Email Invitation for New Suppliers
1. You’ll receive an email from no-reply_strategicsourcing@workday.com if you have been invited to participate in an RFP.
2. Click SIGN UP AND VIEW THIS RFP.
Self-Registration for New Suppliers
You can also self-register with UGAF if you are not invited to an RFP. Access the self registration link.
Account Setup
1. Enter and confirm your email address. Click Continue.
2. The next screen will show that an email was sent to the email address you registered with a link to continue the sign-up process. When you receive this email, click the link in it. If you don’t receive the email, make sure to check your junk/spam folder. In 5 minutes, you will be able to re-send the email a second time.
3. After clicking the link in the email, you will be brought back to Strategic Sourcing and will be redirected to Workday Central Login.
4. On the screen that appears, click Send a Verification Code. This will send a 6-digit code to your email.
5. Enter the verification code and click Verify Email. If you did not receive this email, please check your junk/spam folders. You can also click Resend a Verification Code to send it again.
6. Enter your name and create a password for your account. Password requirements will be listed as you enter the password. Click Create Account.
7. Connect your authenticator app by scanning the QR code or manually entering the Account and Secret key provided at the bottom of the screen.
8. Enter the 6-digit code from your authenticator app and click Connect Authenticator App.
9. You can optionally enter a mobile phone number and click Add Your Mobile Number, or you can choose Skip this step.
10. Select the checkbox next to Accept Terms of Service. The remaining fields on this screen are optional, but we do recommend choosing your time zone. Click Save & Finish.
Supplier Onboarding for New Suppliers
You will then be brought to the “Supplier Information” screen.
1. Enter your company name. Click Continue.
2. If companies with a similar name are found, you will see a list of those companies.
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Important: If your company name is already listed, contact askfsap@uga.edu to gain access to Strategic Sourcing. Do not continue with the registration. This will cause duplicate supplier records to be created.
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3. If you do not see your company listed, click the checkbox next to My company doesn’t match any similar companies found and click Continue.
4. Complete the required fields as marked with an asterisk. The other fields are optional and can be filled out at your discretion. Please note the message at the top of the registration screen to email your current and signed W-9 to askfsap@uga.edu.
5. Complete the required fields in the BUSINESS INFORMATION section. Start by selecting a country. If you need to add more than one address or phone number, click ADD ADDRESS or ADD PHONE.
6. Enter your tax information.
7. If you would like to sign up for Direct Deposit, enter your banking information in the next section. You can skip the banking information fields if you prefer to be paid via check. In the PAYMENT subsection, select your accepted payment types. After selecting your payment types, another field will appear to select your default payment type. If you prefer to be paid via check, this is where you can indicate that. You can also select your payment terms.
8. The CONTACTS section will allow you to add any other members of your team to be able to access your company’s WSS account by clicking ADD CONTACT. We suggest including team members that typically assist in drafting bids or updating your company’s information if it changes. A First and Last Name and email address are the only required fields, all others here are optional.
9. When you have completed your self-registration, you can click FINALIZE at the bottom right corner of the screen. You also have the option to SAVE AS DRAFT if you would like to finish your registration at a later date. Clicking CANCEL will cancel and delete your registration.
10. Once finalized, you will see a window asking what you would like your next action to be.
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ACTION
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RESULT
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CLOSE
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Closes the window
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REGISTER ANOTHER SUPPLIER
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Begins the registration process to register another company
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SUPPLIER PORTAL
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Brings you to your supplier portal to update any of your company’s information
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Completing Self-Registration
If you self-registered through Workday Strategic Sourcing, you will receive an email with an additional step that must be completed.
1. Once you have completed the onboarding process, you will receive an email that you have a Form to complete. You can click the link in your email or login to WSS using your credentials.
2. Click EDIT in the top right corner of the section.
3. Click SUBMIT. Make sure to email your completed W-9 to askfsap@uga.edu.
4. You will now see that you have submitted your profile to The University of Georgia Foundation.