Request to Begin, Return, or Modify a Short Work Break

This form should be used when requesting to manually begin or return an individual Short Work Break (SWB) for an employee in Company 180.  This is also the appropriate form to use to modify or remove a previous request.

WHAT IS A SHORT WORK BREAK?

A Short Work Break (SWB) is a non-paid Payroll Status used when an employee is expected to return to work into the same position. Employees on SWB are considered active employees and are subject to UGA policies and procedures.

HAVE MULTIPLE EMPLOYEES NEEDING A SWB?

The spreadsheet template located in “Attachments” below can be used to submit multiple employees (2 or more) in one ticket submission. In the data lines, input “Multiple” or put in the data for the first person on the spreadsheet. NOTE – You must save the spreadsheet to your computer to complete, then manually attach when filling out the official request form.

WHEN TO SUBMIT SEPARATE REQUESTS

If submitting multiple SWB/RWB requests on a spreadsheet, include only dates that either fall in the same fiscal year or begin and end across fiscal years on your spreadsheet.

               Ex: Same fiscal year:

                              SWB – 1/1/2021    RWB – 6/1/2021

               Ex: Crossing fiscal year:

                              SWB – 5/17/2021   RWB – 8/17/2021

Any SWB/RWB requests that fall outside of the current fiscal year for both the SWB and RWB should be submitted on a separate request for expedited processing.

               Ex: SWB – 7/1/2021   RWB – 8/17/2021

HOW TO CANCEL A PREVIOUSLY SUBMITTED REQUEST
To cancel a previously submitted SWB, there are a couple options:
• Reply to the original created ticket and ask for an adjustment / cancellation;
or
• Create a new ticket using this SWB/RWB form and put the “Start” and “Return” dates as the same date – use the original BEGIN date. Also note in the comments “Please cancel this previously submitted Short Work Break for this employee.” And any other comments/information that may aid us with this adjustment.

ADDITIONAL SWB INFORMATION

  • Short Work Break is primarily used for Graduate Student employees.
  • SWB may negatively impact the status of a graduate student’s assistantship. It is up to the department and the individual to review any effect prior to submitting a request for a Graduate Assistant.
  • All requests are reviewed and are required for approval before a Short Work Break is entered.
  • All requests should be submitted and approved prior to the last day worked.
 
Make Request

Details

Service ID: 36786
Created
Thu 6/20/19 8:22 AM
Modified
Fri 5/13/22 3:00 PM