Software (EITS C&L) Request

About EITS Contracts & Licensing

The EITS Contracts & Licensing (EITS C&L) office was established in January 2002 to provide cost effective management of all fiscal aspects of IT contracts and renewals, software licensing, hardware maintenance, and IT related services. This unit plays an integral pre-procurement role in leveraging consolidated IT expenditures for EITS and UGA in concert with the Board of Regents of the University System of Georgia (USG).


EITS C&L provides a number of services in support of UGA key initiatives, including:

  • Negotiating EITS hardware, software, support and service procurements, as needed
  • Providing negotiation services for select institutional purchases, as resources permit
  • Reviewing the terms and conditions of new and existing hardware and software maintenance contracts to find savings opportunities
  • Ensuring that hardware and software maintenance contracts are renewed in a timely manner
  • Cultivating and maintaining relationships with key vendor partners
  • Facilitation of major EITS and UGA IT procurements to consolidate requirements and create purchasing economies of scale
  • Providing UGA faculty, staff, and students with access to lower cost software licensing
  • EITS Conference Services actively organizes and markets a vendor seminar format and fee-based training venue for professional development. Also offered are free events, which are coordinated among the USG institutions for marketing rollouts and new product introductions, including hands-on training.

EITS C&L Acquisition Process

Products / Services Acquisition

EITS C&L is available to assist in negotiation and procurement of software, hardware and IT Services. 

What happens after we get your request?

After evaluating your request, if EITS C&L is able to provide the requested service, a member of the staff will contact you and we will follow these steps to complete your request.

Acquisition “The 12 Step” Process  —  What is next?

  1. Contract process evaluation
  2. Meeting with the contract/agreement requester
  3. Contact with vendor for overview/set ground rules
  4. Conference call and/or technical presentation coordination, as required
  5. Strategy development – objectives and specifications
  6. Cone of silence, negotiation, first round or more
  7. Legal Affairs, review, final draft proposal, approval of final terms
  8. Purchasing process, UGA Procurement processing
  9. Assist with any remaining detail requirements from UGA Procurement
  10. Contract management initiation, track implementation and deliverables
  11. Review vendor scorecard
  12. Summative evaluation, future strategy, savings/value analysis

To get started with the acquisition process, please submit a request via the above request form.

ITCL Request


Wed 9/2/15 3:52 PM
Wed 6/6/18 8:45 AM