Completing an Express Direct Retro Form

Summary

In this article, you will learn the steps to complete the Express Direct Retro Request form to request correction of prior payroll earnings, tax, and benefit costs recorded to incorrect combo codes in special scenarios.

Body

   Overview   

The OneSource Express Direct Retro Request Form is used to request correction of prior payroll earnings, tax, and benefits costs recorded to incorrect Combo Codes when the System Manager is not able to submit an Express Direct Retro request via Manager Self Service due to the following circumstances:

  1. Prior Fiscal Year Payroll Expenditures: Payroll expenditures from a prior fiscal year that need to be transferred onto/off of a restricted grant or project. The completed Cost Transfer Justification Form should be attached to the request. Note: Payroll expenditures prior to go-live on OneUSG Connect (December 2018 and earlier paychecks) must be redistributed with a General Ledger Journal entry in the UGA Financial Management System.

  2. Credit Amounts: Current fiscal year payroll expenditure credits that need to be transferred to a different combination code.

  3. Amounts paid out under retiree position R1800001: Current fiscal year vacation pay-out or other payroll expenses paid out under the retiree position number R1800001

  4. Account Code Change: Current fiscal year payroll expenses that should be charged to a different payroll expense account code.

The Express Direct Retro Request Form template is available on the TeamDynamix page where you will submit the completed template.  You will need to download the results of the OneUSG Connect Manager Self Service WorkCenter query "Payroll Expenses Detail" as an Excel spreadsheet. Instructions for running the query can be found HERE.

Related Resources

Express Direct Retro Request Form Template

Express Direct Retro Request Form Submission Page

Cost Transfer Justification Form

In this article, you will learn the steps to complete the Express Direct Retro Request form to request correction of prior payroll earnings, tax, and benefit costs recorded to incorrect combo codes in special scenarios.

In order to fill out the Express Direct Retro Form, you must first run the Payroll Expenses Detail Query (180_CA_PERS_SERV_BOR) on the OneUSG Connect System Manager Reporting page and download the data to an Excel spreadsheet.

1. Step 1

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First, open the Express Direct Retro Request form.

The Express Direct Retro Request form is an Excel spreadsheet.

Upon opening the form, click the Enable Editing button, if needed.

2. Step 2

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Using the data from a Payroll Expenses Detail Query spreadsheet, enter the information in the appropriate column(s) under the Original Payroll Information section (tan color). If necessary, scroll to left of the spreadsheet to view all columns in the worksheet.

Note: The alpha letters in row 8 on the form correspond to the matching columns in the Payroll Expenses Detail Excel spreadsheet.

3. Step 3

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A row on the form must be completed for each paycheck requiring reallocation.

4. Step 4

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Gross earnings for each unique combo code may appear on multiple lines of the Payroll Expenses Detail query spreadsheet if the employee used any holiday (HOL), sick (SCK) or vacation (VAC) time during a specific pay period. The employee’s regular (REG) pay may also appear in multiple rows.

All earn codes (column AH) for a specific combo code posted to the same account number (column K) must be totaled and included on one row of the form for each paycheck.

5. Step 5

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Each element (earnings, taxes, benefits) of a paycheck requiring reallocation must be listed separately on the form as well.

6. Step 6

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On the right side of the Express Direct Retro, enter the information for the change(s) you are requesting, including the new Combo Code to be charged, the amount to reallocate, and the new Account Code if needed.

7. Step 7

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Once you have completed the Express Direct Retro request form, you will submit it to the UGA Commitment Accounting Department via the Express Direct Retro Request form link , under Request Service.

Details

Details

Article ID: 148717
Created
Sat 9/24/22 10:52 PM
Modified
Thu 3/7/24 2:15 PM