Submitting a Request to Delete a Future-Dated SWB/RWB

   Overview   

In this article, you will learn the steps to submit a request to delete a future-dated SWB/RWB

A Short Work Break (SWB) is a non-paid Payroll Status used when an employee is expected to return to work into the same position. Individuals on SWB are considered active employees and are subject to UGA policies and procedures. SWB and Return from Work Break (RWB) are primarily used with Graduate Assistants. As of April 1, 2023, there is a new, streamlined process for Short Work Breaks for Graduate Assistants.

DASHBOARD TO TRACK PROGRESS 

You can track the approval status of submitted requests via the New Dashboard. 

  • Pending requests remain listed until entered into OneUSG Connect. 
  • HR Liaisons (approvers) can make changes directly via the “Approver Queue” link. 
  • To batch approve: Mark one row as “Approved,” copy/paste that value into other rows, and save the sheet. 

REQUEST A NON-GRADUATE ASSISTANT SWB/RWB 

Monthly-paid employees other than Graduate Assistants (excluding hourly employees) require a manual request. Email HRWeb@uga.edu with the following details: 

Subject: Request to Begin, Return, or Modify a non-GA Short Work Break Email Body: 

  • Name 
  • EmplID 
  • Position Number 
  • SWB Begin Date 
  • SWB End Date 
  • Reason for Request 

For 2 or more employees: Use the SWB/RWB Multi Request spreadsheet. your computer and attach it to your email. 

  1. Step 1

OneUSG Connect Manager Self Service homepage displayed with the System Manager Reporting tile highlighted

First, log into OneUSG Connect 

From the Manager Self Service homepage, click the Systems Manager Reporting tile

  2. Step 2

Report Distribution Manager page displayed with the Bulk/Mass Update Request link highlighted

The Report Distribution Manager page is displayed.

Under the Workforce Administration Menu, click the Bulk/Mass Update Request link.

  3. Step 3

Bulk/Mass Update Request page displayed with the Delete Future Dated SWB/RWB query link highlighted

The Bulk/Mass Update Request query group page is displayed

Click the Delete Future Dated SWB/RWB link.

  4. Step 4

Delete Future SWB/RWB Query page displayed with the Filter search fields highlighted

The Delete-Future SWB/RWB Query page is displayed.

 Enter the appropriate information in the Filtered field(s) to search for the employees(s) you wish to submit a Delete-Future SWB/RWB request.

  5. Step 5

Delete Future SWB/RWB Query page displayed with the View Results button highlighted

Click View Results 

  6. Step 6

Delete Future SWB/RWB Query page displayed with the Delete Request link highlighted

The Delete-Future SWB/RWB Query page is displayed with the searched results.

 Click the Delete Request link on the right side of the page to submit a SWB request for the appropriate employee(s).

  7. Step 7

Future Dated SWB/RWB Update Smartsheet page is displayed with the Submit button highlighted

The Future Dated SWB/RWB Update Request Smartsheet page is displayed with pre populated data.

Review the data, add any “department notes” (optional), then click Submit. 

Additional Resources:

At this time, no additional resources are available for this topic.  

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