Submitting a Short Work Break or Return from Work Break Request

   Overview   

In this article, you will learn the steps to complete and submit a short work break or return from work break request.

A Short Work Break (SWB) is a non-paid Payroll Status used when an employee is expected to return to work into the same position. Individuals on SWB are considered active employees and are subject to UGA policies and procedures. SWB and Return from Work Break (RWB) are primarily used with Graduate Assistants. As of April 1, 2023, there is a new, streamlined process for Short Work Breaks for Graduate Assistants. 

  1. Step 1

OneUSG Connect Manager Self Service homepage displayed with the System Manager Reporting tile highlighted

First, log into OneUSG Connect 

From the Manager Self Service homepage, click the Systems Manager Reporting tile.                     

  2. Step 2

Report Distribution Manager page displayed with the Bulk/Mass Update Request link highlighted

The Report Distribution Manager page is displayed.

Under the Workforce Administration Menu, click the Bulk/Mass Update Request link.

  3. Step 3

Bulk/Mass Update Request page displayed with the SWB/RWB Request query link highlighted

The Bulk/Mass Update Request query group page is displayed

Click the SWB/RWB Requests link.

  4. Step 4

The SWB/RWB Query page is displayed with the *Job Effective Date field highlighted

The SWB/RWB Query page is displayed.

Enter the appropriate start date (for SWB) or the return date (for RWB) in the Job Effective Date field.

Example shown here: 03/10/2026 

  5. Step 5

SWB/RWB Query page displayed with the New Action field highlighted

The SWB/RWB Query page is displayed.

Under New Action, click the magnifying glass and choose either SWB or RWB.

Example shown here: SWB

  6. Step 6

SWB/RWB Query page displayed with the *New Effective Date of Action field highlighted

Enter the appropriate date In the *New Effective Date of Action field.

Example shown here: 03/10/2026

Note: You must enter a date in this field in order to populate results.

  7. Step 7

SWB/RWB Query page is displayed with the View Results button highlighted

Click View Results

  8. Step 8

SWB/RWB Query page displayed with the Submit SWB/RWB Request link highlighted

The SWB/RWB Query page is displayed with the searched results.

 Click the Submit Request link on the right side of the page to submit a SWB request for the appropriate employee(s).

  9. Step 9

SWB/RWB Update Smartsheet page is displayed with the Submit button highlighted

The SWB/RWB Update Request Smartsheet page is displayed with pre populated data.

Review the data, add any “department notes” (optional), then click Submit. 
Additional Information:

DASHBOARD TO TRACK PROGRESS 

You can track the approval status of submitted requests via the New Dashboard. 

  • Pending requests remain listed until entered into OneUSG Connect. 
  • HR Liaisons (approvers) can make changes directly via the “Approver Queue” link. 
  • To batch approve: Mark one row as “Approved,” copy/paste that value into other rows, and save the sheet. 

REQUEST A NON-GRADUATE ASSISTANT SWB/RWB 

Monthly-paid employees other than Graduate Assistants (excluding hourly employees) require a manual request. Email HRWeb@uga.edu with the following details: 

Subject: Request to Begin, Return, or Modify a non-GA Short Work Break Email Body: 

  • Name 
  • EmplID 
  • Position Number 
  • SWB Begin Date 
  • SWB End Date 
  • Reason for Request 

For 2 or more employees: Use the SWB/RWB Multi Request spreadsheet. Save it to your computer and attach it to your email. 

HOW TO APPROVE A SWB/RWB REQUEST 

Unit HR Liaisons are the designated approvers. 

  • Click to view items pending your approval. 
  • Select Approved in the dropdown menu in the far-right column. 
  • Click Save (top left corner). 
  • Note: You cannot drag/drop status, but you can copy/paste the value into multiple cells. 
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