In this article, you will learn the steps to edit an AP Journal Voucher that has been denied in the approval workflow and resubmit.
You will need the Voucher ID for the denied voucher.
First, log into the UGA Financial Management System.
Click the Employee Self Service dropdown menu.
Click the UGA Financials option.
From the UGA Financials homepage, click the Accounts Payable tile.
The Payable page is displayed.
Click the My Vouchers dropdown menu.
Click the Add/View Vouchers option.
The Add/View Vouchers page is displayed.
Click the Find an Existing Value button.
The Find an Existing Value page is displayed. You can use any of the search fields to narrow your results, but the Voucher ID or Invoice Number will return the best results.
Enter the appropriate information into the Invoice Number field.
Example shown: 11503XXX in the Invoice Number field.
Click the Search button.
The search results are displayed.
Click the appropriate Voucher link.
Example shown here: Voucher ID 11503XXX link
The Voucher Summary page is displayed.
To view the reason for denial,
click the Approval History link.
The Approval History popup is displayed.
Click the View/Hide Comments link at the level denied by approvers.
The reason for denying the voucher is displayed.
Example shown here: Line 1 program code need to be 15600.
Click the Return button.
To edit the journal,
click the Invoice Information tab.
The Invoice Information tab is displayed. The Distribution Lines are editable for corrections.
Enter the correct information in the appropriate Distribution Lines fields.
Example shown here: 15600 in the Program field.
Click the Save button.
A message stating the voucher must be budget checked first is displayed.
Click the OK button.
To run a budget check on the updated information,
click the Action dropdown menu.
Click the Run button.
A confirmation popup to wait for the Budget Check to run is displayed.
Click the Yes button.
Once the budget check is completed, the Submit Approval button is displayed.
Click the Submit Approval button.
If appropriate, enter any comments in the Additional Details field.
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