Reviewing and Continuing an Existing Waiver Request in the GradStatus Portal

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Overview

This article will show you how to log into the GradStatus Portal and review the status of a previously submitted Waiver Request form.

See also: Graduate School FAQs

If you have any questions, please contact the Graduate School Business office at gradfinance@uga.edu

1. Step 1

From the GradStatus Portal homepage,

Click the Log In button in the upper right hand corner.

Note: You must connect to the Cisco Anyconnect VPN first.

2. Step 2

The UGA SSO prompt is displayed.

Enter your MyID and Password in the appropriate fields.

Click the Login button.

3. Step 3

The GradStatus homepage is displayed.

Click on the Forms tab.

4. Step 4

The forms pages is displayed with your available forms.

Click the either the G104 or the Waiver Request (G104) links.

Note: If the Waiver Request is not listed in your options, complete the GradStatus Access Request Form. You will need your UGA MyID, 81X Number, and a list of departments you will access in GradStatus.

Departments in GradStatus are different from the Department ID in the OneSource system. To process your request promptly, please use the UGA department name.

5. Step 5

The Waiver Requests page is displayed and defaults to the Form tab. To see your prior submissions,

click the Submitted Requests tab.

6. Step 6

The Request Status page is displayed. Each waiver is listed including information on: Student Name/UGA ID, Attribute/Life Span, Asst Type, Task, Submitted, and Status. Additional functions are available for Related waivers, Chartstring Information and Adding Policy Waivers.

7. Step 7

Results can be further narrowed using the search fields at the top of the Submitted Forms page.

8. Step 8

If you have permissions for multiple departments, click the Department dropdown menu.

9. Step 9

A list of available departments is displayed.

Click to select the appropriate Department option.

Example shown here: Bioinformatics, Institute of

10. Step 10

To narrow waiver requests to those needing additional action, click the Action dropdown menu.

11. Step 11

Click the Needs Action Only option.

12. Step 12

You must click the Search button to apply information in the Search fields.

Click the Search button.

13. Step 13

Only requests in "Needs Action Only" are displayed.

To view additional information on a waiver and its processing status,

click the Details (hamburger) button to the left of the Show History button on the appropriate row.

Example shown: Drummond, Kimberly Dated: 8/5/2024

14. Step 14

The Waiver Details popup is displayed.

The Status section shows the current status of the Record. The possible statuses are:

Status	Meaning
Completed	The request has been processed successfully and is complete.
Pending	This status is assigned when a waiver request is initially submitted.
Attribute Processed	This status is assigned when the Registrar’s Office has entered the requested attribute.
Exemption Processed	This status is assigned when the Graduate School office has entered a waiver exemption.

15. Step 15

The Progress section shows information under the following workflow steps:

Submit - the initial submission date/time and the requester’s name
Batch - when the record is sent to the registrar's office and the submitter's name
Attribute - when the Registrar’s Office processes the record by adding/removing a requested waiver attribute and the Graduate School validates the result
Exemption - populated when a corresponding exemption code is updated for the requested waiver attribute by the Graduate School Business Office
Complete - when the waiver has been successfully processed

16. Step 16

Click the [X] Close button in the top right of the popup to return.

17. Step 17

To find related information from the Request Status page, click the Show History button.

Example Shown: Related button in the row for Drummond, Kimberly date 8/5/2024

18. Step 18

The Related Waiver Requests popup is displayed for that student. More information on these waivers can be viewed by clicking the appropriate Details (hamburger) button.

To return, click the [X] Close button.

19. Step 19

To view or add a policy waiver, click the Policy Waiver button.

20. Step 20

The Policy Waivers popup is displayed. The following are required to submit: checking the I Agree box, the Completion Date, a Justification and attaching Supporting Documents. Supporting documents must be in a PDF format.

Note: Policy Waivers can only be completed by the individual that originally submitted the request.

Once all required information is entered, click the Submit button.

21. Step 21

For waivers with attributes that do NOT span multiple terms (GRFL, GRTG, RIAS, and RIAT), additional actions can be taken.

Click the Select action to perform dropdown menu.

22. Step 22

To continue with no changes, click the Continue for Spring (No Change) option.

23. Step 23

The Waiver Requests popup window is displayed. Most of the fields are grayed out and uneditable.

Click the Submit Request button or the [X] Close button.

24. Step 24

To make edits, click the Continue for Spring with Edits option.

25. Step 25

The Waiver Request popup window is displayed.

Project ID, Assistantship Type, Sponsored Project percentage, Residency, and Chartstring fields are editable.

If NO is selected under, "Will this graduate assistant's mandatory student health insurance subsidy be charged to the same chartstring as their salary?", the usual chartstring input fields will be displayed to make changes before Submit Request.