The responsibility of the Journal Approver is to review the ChartFields and ensure that they are correct on the lines that are charged to their units. They should also review attachments and confirm that the journal has appropriate and accurate information and is within policies and procedures.
Each Journal Approver may approve one or more lines on a budget journal. Each line can be evaluated separately. You can choose to approve one or more lines on a journal and deny another or you may deny all lines. Denying one or more lines will impact the entire budget journal and it will have to be remediated before being posted.
In this article, you will learn how to deny lines on a Budget Journal.
First log onto https://hcm-sso.onehcm.usg.edu/
Click the Approvals tile.
This is the Pending Approvals page where you will see all the items waiting for you to review and approve.
The organizer on the left arranges these documents by Type (as a default). This divides al approvals in the list by the type of approval and you may click on the menu item to only see transactions of that type.
This and the other available options make it easier for you to review multiple items.
Note: Data has been distorted to protect employee information.
Narrow your Pending Approvals list to only the Budget Journals.
Find the journal you want to review and click on the line to review the accounting information.
The Budget Journal page is displayed and gives you information on what you need to review.
The Summary section includes the header information from the Budget Journal. This includes the Journal ID.
The Attachments sections provides a link for you to review any attachments the initiator has included for justification or information.
The View Attachments page is displayed.
There are hyperlinks to any attachments the initiator uploaded with permission for the approver to review. Click on the hyperlinks to review the information which may help you decide to approve or deny the journal.
Close the page when you finish reviewing the attachments.
The Lines section contains the accounting information for the Lines you need to review.
After reviewing the ChartField information, you are ready to enter your approval decision.
Click the Select checkbox in front of the row you want to deny. If you want to deny all lines, click the Select checkbox in the header.
When you deny the journal, it will be sent back to the initiator to correct and resubmit for approval.
Enter the reason you are denying the journal so that the initiator will know what to correct.
The Budget Journal you denied is no longer in the queue and the number of journals to be approved on the left menu is reduced.