Creating a Direct Hire Posting for Grad/Research Student Temp

First, log into UGAJobs.

On the UGAJobs Hire homepage, click the Postings link.

Click the Grad/Research link.

The Grad/Research Postings page is displayed.

Click the Create New Posting link.

The Create New Posting window is displayed. This window gives you the option of creating the new posting using an existing posting as a template or creating the posting from position description.  

Example shown here: Create from Position Description .

The All Positions tab shows a list of all positions from which to choose.

Click the Working Title of the position you want to use to populate the posting information.

Example shown here: Human Resources Student Assistant  link.

Click the Create Posting from this Position Description link.

Verify that the Accept online applications? checkbox is checked.

The Special offline application instructions field is used to enter information that will be available for the applicant to see.

Enter appropriate information into the field if needed.

Scroll down and click the Allow supporting documents to be uploaded to applications? option.

Click the Create New Posting button.

The Posting Details page is displayed. You still need to add information to the required fields denoted with red asteriks.

Enter appropriate information into the Relevant Knowledge, Skills, Abilities and/or Competencies field.

Enter appropriate information into the Physical Demands field.

Click the Next >> button.

The Position Details page is displayed.

Click the drop-down list next to the Applicant Reviewer field.

You can search for the appropriate reviewers by typing all or part of the last name to narrow down the list.

Click the name of the reviewer.

Next, click the drop-down list next to Underutilization field.

Select the appropriate group, if needed.

Example shown here: Minorities & Females list item.

Click the Work Schedule drop-down list. 

The Work Schedule (other) field is used to enter additional work schedule information.

Click in the Anticipated Start Date field.

The Calendar is displayed. Select the appropriate Anticipated Start Date .

Example shown here: December 3 link.

Click in the Posting Date field.

Select the appropriate Posting Date from the calendar.

Example shown here: November 9 link.

Click in the Closing Date field.

Select the appropriate Closing Date from the calendar.

Exmaple shown here: November 16  link.

Check the Open Until Filled option.

Note: If you select "No", the posting will automatically close on the Closing Date specified below. If you select "yes", you will not be required to enter a Closing Date below. The posting will remain open until manually closed.

Scroll down and click the Location of Vacancy drop-down list.

Select the appropriate location from the list.

Example shown here: Athens Area list item.

Click the Next >> button.

The Department Information page is displayed. This page is used to enter Department contact information for a person that can answer internal questions relating to the position.

Enter the name of the contact into the Contact(s) field.

A list will populate.

Click the appropriate name from the list.

Enter appropriate information into the Contact(s) Title field.

Enter appropriate information into the Contact(s) Phone/Extension field.

Example shown here: "706-542-xxxx".

Enter the appropriate email address into the Contact(s) Email field.

Click the Next >> button.

The Posting Documents page is displayed. This page allows you to attach various documents to the posting, such as advertisement text.

Click the Posting Specific Questions link.

The Posting Specific Questions page is displayed. You can add supplemental questions for the applicants by clicking the Add a Question button.

Next, click the Applicant Documents link.

This page allows you to indicate which documents you want the applicants to attach and in which order.

Example shown here: the Optional button for the Resume/CV .

Click to indicate that the Cover Letter option is Optional.

Click the Next >> button.

When you are finished, click the Submit Directly to Approved link.

The Take Action Submit window is displayed. You can enter relevant comments into the Comments field.

Click the Submit button.

The posting Summary page is displayed.

Note: Once the current status is approved, a hyperlink will be created for the position. The posting will not be available to applicants via the search results but may be accessed directly at the web site provided.

You will need to email the generated internal posting link to the designated individual who will be filling your position.  This gives the individual the ability to submit their application and documents for the position in the UGAJobs system.