The Graduate Assistantship hiring process has changed with UGA's implementation of OneUSG Connect.
The OneUSG Connect and the UGA Financial Management systems require that an individual position be created in UGAJobs in order for a graduate assistant to be hired and paid, similar to how standard faculty and staff positions are required to have an individual position. However, generic job descriptions have been created for the four categories of graduate assistant positions (Graduate Assistant, Lab Assistant, Teaching Assistant, and Research Assistant) and these have been pre-loaded into UGAJobs. Departments can create, clone, or modify a graduate assistant position at any time, without the requirement to write new job descriptions and post them in UGAJobs. There is no need to wait until you have offered an appointment to a graduate assistant to create a graduate student position in UGAJobs, and no approval is need from Human Resources to fill the position.
Your departmental assistant or human resources representative will need to enter into UGAJobs basic employee demographic information about the graduate assistant being hired. This information is very similar to information that was previously entered into UGA's legacy system personnel report form.
All newly hired graduate assistants will need to complete an I-9 form, which is part of the onboarding instructions that the graduate assistant will receive by email. I-9 is the federal requirement to confirm identity and eligibility to work in the United States. A background check is not required unless the graduate assistant has financial responsibilities or is involved in a program that involves minors on campus.
If you have any questions regarding the hiring process for graduate assistants, please contact the Human Resources Help Desk at 706-542-2222.
Associated SOPs
SOP_POS_002 Requesting a New Position
SOP_SYS_002 WebDFS Replacement
SOP_HIR_003 Hire Student Worker, Fed Work Study, Grad Student