Approving UGAmart Access Requests

   Overview   

Once a request for access is submitted, an email is sent to the appropriate CFO approver indicating that an item is waiting for approval. As soon as this approval is complete, workflow sends the request to UGAmart to be approved and set up in UGAmart.

 

Tutorial Resources

Security Roles Spreadsheet

 

This article will explain how to approve a request for UGAmart Access.

1. Step 1

The Employee Self Service page is displayed with the Classic Home tile highlighted.

The Worklist for system access approvals is found on the Classic pages.

System access approvals can be accessed from this worklist or directly from the email notification you received.

2. Step 2

The classic homepage is displayed with the Worklist link highlighted.

The classic homepage is displayed.

Click the Worklist link in the upper right hand corner.

3. Step 3

The Worklist page is displayed with the Worklist Items section highlighted.

The items waiting for your approval are displayed in the Worklist. Only the items waiting for your approval are displayed.  

4. Step 4

The Worklist page is displayed with the first row of the Link column highlighted.

Find the item you want to review and click the hyperlink. UGAmart requests will have "UGA_UGAM ACCESS_RQST" on the first line.

Example shown here: Click the UGA_UGAM_RQST, 493 link.

5. Step 5

The UGAmart Approval page is displayed with the UGAmart Access Request and UGAmart Approval Page tabs highlighted.

The UGAmart Approval page is displayed.

Note: you can click on the UGAmart Access Request tab to see the original request.

6. Step 6

The UGAmart Approval page is displayed with the Access Request Number, Approval Status, Submitted by, and User ID sections highlighted.

The top part of the page shows the Access Request Number, Approval Status, who submitted the request, and the User ID of the person to receive the access.

Note: This information cannot be edited and should be returned to the submitter for correction.

7. Step 7

The UGAmart Roles section is highlighted.

The UGAmart Roles section shows the roles that are being added or removed for the selected individual. Check the Delete Role boxes to remove incorrect or unneeded roles.

Review these roles to be sure they are appropriate.

8. Step 8

The Justification for access section is highlighted.

The Justification for access section should give an appropriate explanation for why the roles are being requested.

Enter the justification. Example shown here: "new UGAmart user."

9. Step 9

The Add or Remove Approval Departments section is highlighted.

The Add or Remove Approval Departments section is only used when approver rights are being granted.  Check to ensure that the departmental information is correct.

10. Step 10

The CESS Access section is highlighted.

The CESS Access section gives the user permission to make determinations about Computer Equipment, Software, and Services purchases.  Check to ensure the user's position justifies this access.

11. Step 11

The Fleet VP Access section is highlighted.

Review the Fleet VP Access section for the appropriate VP designation.

12. Step 12

The CESS Access and Fleet VP Access sections are highlighted.

Review the information PCARD Approver For section to make sure that the entries are accurate and appropriate.

13. Step 13

The Comment field in the Access Request Comments section is highlighted.

If you have comments about your decision, enter them in the Access Request Comments.

If you are going to deny, you should enter comments to let the initiator know why you are denying the request.

The first time you add a comment, you can enter it in the box.  After a comment exists, you will need to click the Plus icon in the box to add a new comment.

14. Step 14

The Approve button is highlighted.

Select whether to Approve or Deny All. You cannot approve or deny just a portion of the request. The decision is for the complete request.
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