Web departmental deposits are batch deposits that can be submitted remotely (online) through the UGA Cash Management System (TouchNet) Cashiering Operations Center.
Tutorial Resources
Policy: Receipting and Depositing (Cash/Check/Wire Handling)
Policy: Credit/Debit Cards
In this article, you will learn how to complete a Web Departmental Deposit (WDD) for Credit Card Deposits.
To navigate to the UGA Cash Management System ( TouchNet ) Login page, enter the following ULR:
https://secure.touchnet.com/ucommercecentral
Login with your C27063.(your my id) and password.
Click the Login button to proceed.
The UGA Cash Management System (TouchNet) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.
Click the Applications menu at the top of the page.
In the Applications drop-down menu, click the Business Office link.
Use the following navigation to record your credit card deposits.
Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits New Deposit
Click the New Deposit link.
The Create Web Departmental Deposit page is displayed.
Click the menu list under the Select Template.
Click the CREDIT CARD list item.
Continue by placing only 1 transaction date worth of deposits on each transmittal.
In the Enter Credit Information section, enter your detail code for credit in the Detail Code field. If you are unsure what detail code to use, use the Deposit Detail Code look-up process.
Example shown here: Enter "4001" into the Detail Code field.
In the Amount field, enter the amount that needs to be credited to the Detail Code.
Example shown here: Deposit $7.00 into 4001. Enter "7" into the Amount field.
Enter your detail code for credit in the Detail Code field.
Example shown here: Enter "4002" into the Detail Code field.
Example shown here: Deposit $6.00 into 4002. Enter "6" into the Amount field.
In the Enter Debit Information section, the Tender Type at the bottom will be used to reflect that the transactions are Credit Card Receipts.
The Tender Type will default to CCPS - Credit Card PeopleSoft.
In the Amount field you will enter the total amount of Credit Card transactions you are depositing.
Example shown here: Enter "13" into the Amount field.
The Description fields can be left blank. This field will default with a description that has already been assigned.
Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System.
The Account Number will populate once you proceed to the next step. This field cannot be edited.
Once the deposit information is entered, click the Validate button.
This will check your Detail Codes and Deposit Amounts to ensure the deposit balances are correct.
Your deposit is validated.
Once the deposit is validated, the Description field and the Account Number field will be displayed.
Click the Make Deposit button once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.
Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.
Your Deposit was Successful message is displayed.
The Deposit Number is required to be emailed in order to notify the Bursar and treasury Services that your deposit ticket is ready.
Example shown here: You would need to send the following email to deposits@uga.edu:
Subject: CREDIT
Body: Please post (DEPARTMENT NAME) WDD for transaction date (DATE) totaling $13.00.
Web Receipt #2467
Along, with the email address of person requiring receipt, if any.
Click the Show Printable Detail button to print your receipt.
The Web Receipt will display for you to print. Click the Print button.