Navigating the UGAJobs System

To log into the UGAJobs system, go to https://www.ugajobsearch.com/hr/.

Click the Click HERE to login with your UGA MyID link.

The login page is displayed.

Enter your Username and Password.

Click the LOGIN button, and complete the login process with ArchPass.

The UGAJobs homepage is displayed.

Note: The initial User Group is set to Employee.

To change your role for initiating a position or managing a position, click the User Group drop-down list.

Additional roles (e.g., Approver, Authorizer) will appear depending on the roles that you have been assigned.

Select the appropriate User Group for the task you want to complete.

Example shown here: the Initiator role.

A message box is displayed at the top of the screen indicating that you are now viewing the system as a member of the selected group.

Whenever you change your role, the message box will appear at the top of the screen indicating your current role. 

When you first log in, you will be viewing the Hire module, where you can complete tasks such as managing hiring proposals.

To create a posting and/or manage applicants, click the Postings drop-down list, and select an appropriate category.

To initiate a hiring proposal, click the Hiring Proposals drop-down list, and select an appropriate category.

To create a position or manage a position, you are required to switch to the Positions module.

Click the Action Button in the top left corner.

The side bar menu is displayed.

To switch to the Positions module, click the Positions link.

The Positions module is displayed.

Here, you can create a position and manage/modify seated and vacant positions.

To create a position, click the Position Descriptions drop-down list and select an appropriate category.

To manage and/or modify seated and/or vacant positions, click the Classifications drop-down list, and select an appropriate category. 

In both the Hire and Positions modules, the homepage displays two key features in the system: Inbox and Watch List.

The Inbox contains items that are specifically assigned to you in their current state. It also contains items that do not have individual owners, but that you are authorized to act on if nobody else acts on them.

Your Inbox does not include items that are currently assigned to other people.

The Watch List enables you to track the status of selected postings, hiring proposals, and position requests.

By default, your Watch List includes all of the items that you create.

To edit and manage your profile, click the My Profile link in the top right corner next to your name.

The Profile page is displayed.

You can review the information provided on your Profile page. 

To make changes to your profile, hover over the Take Action On User button.

To review and/or edit your account information, click the Edit Profile link.

The Editing: User page is displayed. You can view and edit your account information, including your Username, Password, First and Last Names, Phone Number, Unit, and Preferred Group On Log In. 

After editing all the information, click the Update User button at the bottom of the page.

The "User was successfully updated" message box is displayed at the top of the screen.

To take actions on your current unit assignment or request a new group assignment, click the Request Group Change link.

To request a new group, select an appropriate unit and click the Request New Group button.

To manage emails, click the Manage System Emails link.

You can opt out of receiving emails from selected events.

To log out of the UGAJobs system, click the logout link, then close your browser for security purposes.

You are logged out of the UGAJobs system.