Requesting TouchNet Departmental Deposit System Access

   Overview   

The Financial Management System homepage provides a link to the form you need to request access to the TouchNet Departmental Deposit System in order to submit deposits.

There is only one role to be assigned, but if the employee is to have Marketplace roles, you will need to know which role and the associated store or merchant information.

Tutorial Resources

Security Roles

In this article, you will learn how to request access for your employees to use the TouchNet Departmental Deposit System.

1. Step 1

Financial Management System homepage displayed with Request Access tile highlighted

First, log into the Financial Management System.

The Request Access tile is located on the UGA Financials homepage.

Click the Request Access tile.

2. Step 2

Request Access page displayed with UGA Access Links section highlighted

The UGA Access Links page is displayed with the links to select the appropriate request.

3. Step 3

Request Access page displayed with UGA Access Links section highlighting Touchnet Access Request

Click the TouchNet Access Request link.

4. Step 4

Touchnet Access Request page displayed with User ID search highlighted

The Add a New Value page is displayed. Enter the MyID of the user for whom you are requesting access or use the search tools to find the employee's User ID.  

To search for an employee, click the User ID lookup magnifying glass.

5. Step 5

User ID pop up displayed with search features highlighted

Use the search features to find the correct employee.

Note : Data has been masked to protect employee information.

6. Step 6

User ID pop up displayed with UGAAIS link highlighted

Select the employee to whom you want to grant access.

Example shown here: UGAAIS link.

7. Step 7

Touchnet Access Request page displayed with Add button highlighted

The User ID is added to the Add a New Value page.

Click the Add  button to add your request.

8. Step 8

Touchnet Access Request page displayed with information section highlighted

The TouchNet Access Request page is displayed with the information that you selected on the search page.

9. Step 9

Touchnet Access Request page displayed with CFO Approver field highlighted

Select the CFO who will approve your request.

10. Step 10

Touchnet Access Request page displayed with CFO Approver drop down highlighting Brown, Sadie S

Click the name of the CFO for your unit.

  Example shown here:  Brown,Sadie S link.

11. Step 11

Touchnet Access Request page displayed with Expand section icon highlighted

You can modify the user's current roles in the system.

Click the Expand section icon to view the roles.

12. Step 12

Touchnet Access Request page displayed with Role Not Needed checkbox highlighted

If there are any roles listed, you can remove access by turning on the Role Not Needed checkbox next to the Role Name.

13. Step 13

Touchnet Access Request page displayed with Collapse section icon highlighted

Close the  Expand to view and remove any of user's current roles  section.

Click the Collapse section icon to close the section.

14. Step 14

Touchnet Access Request page displayed with Expand section icon highlighted

Select the roles to assign to the employee.

Click the Expand section  icon to open Cashiering Roles (Departmental Deposits).

15. Step 15

Touchnet Access Request page displayed with Role Name field highlighted

Select the new Cashiering Roles you are selecting for the employee.

Click the magnifying glass next to the Role Name field.

16. Step 16

Touchnet Access Request page displayed with Role Name pop up highlighting UGA Web Dept Deposit User link

Select the appropriate role.

Click the UGA Web Dept Deposit User link.

17. Step 17

Touchnet Access Request page displayed with Expand section icon highlighted

If you need to assign Marketplace roles, click the Expand section icon to open the Marketplace Roles section.

18. Step 18

Touchnet Access Request page displayed with Role Name field highlighted

Click the magnifying glass next to the Role Name field to see the available roles.

19. Step 19

Look up Role Name pop up displayed with Roles section highlighted

Select the appropriate role(s).

Example shown here: no role selected.

20. Step 20

Touchnet Access Request page displayed with Marketplace role field highlighted image

If you select a marketplace role, you need to provide the related information as indicated.

21. Step 21

Touchnet Access Request page displayed with Justification to access request field highlighted

The final thing to enter is the justification for the access request. This will be seen and evaluated by the approver.

22. Step 22

Touchnet Access Request page displayed with Submit button highlighted

You have completed the data entry and are ready to submit the request.

23. Step 23

Touchnet Access Request page displayed with Access Request Number highlighted

At the top of the page, you can see that an Access Request Number has been assigned.

The Approval Status is now "Pending Approval". This will change as it goes through the approval workflow.  

24. Step 24

Touchnet Access Request page displayed with Approval Status highlighted at bottom of page

At the bottom of the page you can view the approval status and workflow levels in the Approvals section. Click the hyperlinks for more information about the approvers.
 
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