Accounts Payable is the module in UGA Financial Management used to pay the bills at UGA.
A payment request in Accounts Payable in used to pay a supplier (vendor), whereas employee reimbursement is handled through the Travel and Expense module. An Accounts Payable voucher is a record of payment to a supplier from Accounts Payable. An AP journal voucher (JV) allows adjustments against vouchers, such as payment requests and POs from UGAMart, which is part of why you would do an eJV in today’s system. An AP JV is done through the AP module in UGA Financial Management. Typically AP Journal Vouchers will be used to move charges from one funding source to another or from one account code to another.
This module is associated with the following course(s):
Accounts Payable Lecture + Workshop: Payment Requests and Journal Vouchers
Approving Accounts Payable Transactions
Module Resources
Request for Journal Voucher for Restricted Accounts
Cost Transfer Justification Form
New Vendor Registration Site (vendors not already set up in UGA Financial Management should register themselves at this site)
Subaward Reference Document
Account Codes Quick Reference Guide
Guidance for Paying Individuals Reference
Viewing Transaction Status
Transaction Signs Quick Reference Guide
Supplier Does Business As (DBA) Name List
Correcting Charges Quick Reference Guide
Statewide Fuel Card Standards & Guidelines for Drivers
Allowable and Unallowable Expenditures by Fund Source Matrix
AP and Travel Common Error Quick Reference Guide