Standard Operating Procedures

The OneUSG Connect Standard Operating Procedures (SOPs) provide descriptions of specific OneUSG Connect processes from beginning to end. Some processes may span several UGA/USG systems (e.g. UGAJobs, OneUSG Connect, UGA Financial Management, IDM, etc) and others may require activities outside OneUSG Connect (such as completing a TeamDynamix form) as part of the process. The SOPs complement, but do not replace, the available training materials and tutorials found in the OneSource Training Library.

For the most up-to-date information, please visit the OneSource SOP Resource Page.

Absence Management

• SOP_ABM_002 Regular Absences
• SOP_ABM_003 Extended Absences 
• SOP_ABM_004 Return from Extended Absences
• SOP_ABM_005 Request Leave Balance Adjustment
• SOP_ABM_006 Annual Leave Balance Payout
• SOP_ABM_007 Absence Off-cycle Payment
• SOP_ABM_008 Shared Leave Program
• SOP_ABM_009 Annual/Vacation Leave Payout 
• SOP_ABM_010 Cascading Rules Matrix - Regular Absences

Benefits Accounting

• SOP_BEN_001 Alight Carrier Payments
• SOP_BEN_002 Manage Retro Benefits Deductions
• SOP_BEN_003 Benefits Accounting Reconciliation Process
• SOP_BEN_005 Common Remitter -ORP (after each pay)
• SOP_BEN_006 Common Remitter -TSA (after each pay)

• Common Remitter User Guide

• Benefits Reconciliation Task List 

Commitment Accounting

• SOP_CA_002 Combo Code Processing
• SOP_CA_003 Pay Group Sync Between Position and Job
• SOP_CA_004 Invalid Funding Maintenance
• SOP_CA_005 Pre-Distribution Audit Process
• SOP_CA_006 Money Movement Process
• SOP_CA_007 Suspence Correction
• SOP_CA_008 Retroactive Distributions (Budget and Direct)

• 91M1 Wire Journal Entry Reconciliation

• 91M1 Wire Reconciliation
• Institution MM Run Guide
• MM Run Guide
• Wire Reconcilation Template

Hiring

• SOP_HIR_001 Hire an Employee 
• SOP_HIR_003 Hire Student Worker, Fed Work Study, Grad Student
• SOP_HIR_004 Rehire Retired Faculty/Staff
• SOP_HIR_008 ID Provisioning for New Hires in OneUSG Connect

Managed Faculty Events

• SOP_MFE_003 Record an Additional Post
• SOP_MFE_004 Record Special Title
• SOP_MFE_005 Change Faculty Status
• SOP_MFE_006 Annual Time in Rank Calculation
• SOP_MFE_008 Update Faculty Credentials -Self-Service
• SOP_MFE_009 Contract Delivery

Pay Data Maintenance

• SOP_PAY_001 Add or Modify a Pay Group
• SOP_PAY_002 Add or Modify an Earnings Group
• SOP_PAY_003 Add or Modify a Deduction Code
• SOP_PAY_004 Add or Modify Company Tax Data
• SOP_PAY_005 Update and Maintain EE Level Tax Data
• SOP_PAY_006 Add EE Level New State
• SOP_PAY_007 Non-Resident Alien Tax Set-Up

• Deduction Code Configuration Request Template

• OneUSG Pay Groups - Descriptions and Definitions
• Earnings Code Request Form
• OneUSG Connect Deduction Code Matrix
• OneUSG Connect Earnings Code Matrix
• State Tax Set-Up Form

Payroll Processing

• SOP_PAY_008 Non-Standard and Supplemental Pay
• SOP_PAY_009 Payroll Processing Cut-Off Schedule
• SOP_PAY_010 Pre-Payroll Process (Day 1)
• SOP_PAY_011B On Cycle Payroll Processing (Biweekly)
• SOP_PAY_011M On-Cycle Payroll Processing (Monthly)
• SOP_PAY_013 Post Payroll Processing
• SOP_PAY_014 Off Cycle Payroll Processing
• SOP_PAY_015 Check Reversal in HCM Processing
• SOP_PAY_016 Taxable Travel Expense Reimburements
• SOP_PAY_019 Garnishment Processing
• SOP_PAY_020 Balance Adjustments
• SOP_PAY_024 Tax Notice Processing
• SOP_PAY_025 Tax Balancing After Payroll, Month End, Quarter End
• SOP_PAY_026 Tax Amendment Processing
• SOP_PAY_027 Calendar Year-End Processes
• SOP_PAY_028 College of Agriculture TRS Remittance for County Employees
• SOP_PAY_029 Common Remitter - TRS ERS GDCP (EOM) 
• SOP_PAY_030 Repayment of Overpaid Wages
• SOP_PAY_031 Annual Process to Support Employees Claiming Exempt

• Amendment Approval/Rejection Form

• Quarterly Taxes Approval Form
• W2 Approval Form
• Employee Pay Supplemental Matrix
• MSS Overview - Employee Pay and Supplemental Pay
• Payroll Processing Task List 
• Earnings Adjustment Load Spreadsheet
• On-Cycle Payroll Processes (Monthly)
• On-Cycle Payroll Processes (Biweekly)
• CAES TRS File Creation
• CAES Additional TRS Rows

Position Management

• SOP_POS_001 Position Funding
• SOP_POS_002 Requesting a New Position
• SOP_POS_003 Manage Positions - Reclass or Modify
• SOP_POS_006 Add a USG or Non-Paid Affiliate
• SOP_POS_013 Moving a Position to Another Department 
• SOP_POS_014 Checklist: Moving Positions

System-Wide SOPs

• SOP_SOP_001 Add or Update an SOP 
• SOP_SYS_001 Security Request
• SOP_SYS_004 Process for SSC to Manage SSO Inquiries
• SOP_SYS_002 WebDFS Replacement
• SOP HR Service Center

Termination

• SOP_TRM_001 Terminate Employee or Affiliate
• SOP_TRM_003 Retire Employee

Time & Labor

• SOP_TL_002 Enroll/Update Time Reporter
• SOP_TL_003 Request to Change Time Approver
• SOP_TL_004 Manage Schedules
• SOP_TL_007 Missed Punches in Kaba
• SOP_TL_008 Time Adminstration Process
• SOP_TL_009 Approving Time after Payroll Deduction
• SOP_TL_010 Auto-Meal Deduction - Add Back
• SOP_TL_012 Using the Kaba Clock to Record Time
• SOP_TL_013 Timesheet Prior Period Adjustment Beyond 28 Days
• SOP_TL_014 Resolving Kaba Clock Issues

Workforce Administration

• SOP_WFA_005 Transfer Employee to USG Institution
• SOP_WFA_007 Promote Staff Employee
• SOP_WFA_009 Dual Appointment
• SOP_WFA_012 Request Name Change
• SOP_WFA_014 Updating Reports To Data
• SOP_WFA_015 Updating Business Phone Number