In the UGA Cash Management System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.
Tutorial Resources
Policy: Receipting and Depositing (Cash/Check/Wire Handling)
Policy: Credit/Debit Cards
In this article, you will learn to complete a Web Departmental Deposit (WDD) for Credit Card Refunds.
Navigate to the UGA Cash Management System ( TouchNet ) Login page.
Login with your my id and password.
Click the Login button.
The UGA Cash Management System ( TouchNet ) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.
Click the Applications menu tab at the top of the page.
In the Applications drop-down menu, click the Business Office link.
Use the following navigation to review the status of your cash deposits.
Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits > New Deposits
Click the New Deposit link.
The Create Web Departmental Deposit page is displayed.
Click the menu list under Select Template.
Click the CC REFUND list item.
Continue by placing only one transaction date worth of deposits on each transmittal.
Enter the amount that was refunded in the Amount field.
Example shown here: "13".
Select the Debit Tender Type from the list.
Click the Other list item.
Enter the Detail Code that the money will be refunded from in the Detail code field.
Example shown here: "4001".
Enter the amount of the refund in the Amount field.
The Description and Account Number field can be left blank. The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System. The Account Number field will populate once you proceed to the next step. This field cannot be edited.
Click the Validate button, to check your Detail Codes and Deposit Amounts to ensure the deposit balances.
Your deposit is validated.
Once the deposit is validated, the Description field and the Account Number field are displayed. You are now ready to Submit your deposit.
Click the Make Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.
Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.
Your Deposit was Successful message is displayed.
The Deposit Number must be emailed to notify the Bursar and treasury Services that your deposit ticket is ready.
Example show here: email sent to: deposits@uga.edu:
Subject: CREDIT
Body: Please post (DEPARTMENT NAME) WDD for transaction date (DATE) totaling $13.00.
Web Receipt #247
Along, with the email address of person requiring receipt, if any.
Click the Show Printable Detail button to print your receipt.
The Web Receipt will display for you to print.
Click the Print button.