Creating Credit Card Refunds

Overview

In the UGA Cash Management System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn to complete a Web Departmental Deposit (WDD) for Credit Card Refunds.

1. Step 1

UGA Cash Management System ( TouchNet ) Login page displayed with the U.Commerce Central Test title highlighted

Navigate to the UGA Cash Management System ( TouchNet ) Login page.

3. Step 3

UGA Cash Management System ( TouchNet ) U.Commerce Central page displayed and highlighted

The UGA Cash Management System ( TouchNet ) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

UGA Cash Management System ( TouchNet ) U.Commerce Central page is displayed with the Applications menu tab highlighted

Click the Applications menu tab at the top of the page.

5. Step 5

UGA Cash Management System ( TouchNet ) U.Commerce Central page is displayed with the Business Office link highlighted

In the Applications drop-down menu, click the Business Office link.

6. Step 6

Cashiering Operations Center Home page displayed with the New Deposit link highlighted

Use the following navigation to review the status of your cash deposits.

Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits > New Deposits

Click the New Deposit link.

7. Step 7

Cashiering Operations Center Home page displayed with the Use Template dropdown menu highlighted

The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template.

9. Step 9

Cashiering Operations Center Home page displayed with the Enter Credit Cardt Information field highlighted

Continue by placing only one transaction date worth of deposits on each transmittal.

10. Step 10

Cashiering Operations Center Home page displayed with the Amount field highlighted

Enter the amount that was refunded in the Amount field.

Example shown here: "13".

11. Step 11

Cashiering Operations Center Home page displayed with the Tender Type dropdown menu highlighted

Select the Debit Tender Type from the list.

13. Step 13

Cashiering Operations Center Home page displayed with the Detail Code field highlighted

Enter the Detail Code that the money will be refunded from in the Detail code field.

Example shown here: "4001".

14. Step 14

Enter the amount of the refund in the Amount field.

Example shown here: "13".

The Description and Account Number field can be left blank. The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System. The Account Number field will populate once you proceed to the next step. This field cannot be edited.