Employees cannot make edits to their timesheets after payroll has already run. Supervisors and Time & Absence Approvers must make these types of adjustments. A prior period adjustment can be performed for up to 28 days, and within the same calendar year. Beyond that, a request will need to be submitted to central payroll. Once the adjustment is entered on the timesheet, the system calculates the adjustment and will pay the difference on the next pay cycle.
Prior period adjustments can be both negative and positive amounts:
Associated SOPs
SOP_TL_013 Timesheet Prior Period Adjustment Beyond 28 Days
In this article, you will learn the steps to enter prior period adjustments for an elapsed timesheet employee as a time & absence approver in OneUSG Connect.
First, log into OneUSG Connect.
From the Time Approver Self Service homepage in OneUSG Connect, click the Team Time tile.
The Team Time page is displayed with options to search for the appropriate employee you need to enter prior period adjustments.
Example shown here: click the Filter button.
The Filters menu is displayed.
Enter the appropriate information in the available search field(s).
Example shown here: "1234567" into the Employee ID field.
Select the appropriate employee from the search results.
Example shown here: "Mark Smith" from the Employee ID field.
Click the Done button.
The Team Time page is displayed with the searched employee.
Chose the appropriate employee in the Name/Title field to access the timesheet.
Example shown here: Mark Smith from the Name/Title field.
The Weekly Timesheet for the selected employee is displayed.
To navigate between the pay periods, click the appropriate arrow.
Example shown here: click the [<] previous pay period arrow.
The previous paid period Enter Time page is displayed.
Enter the appropriate hours you worked into the corresponding Date fields.
Example shown here: "8" into the 27-Wednesday time field.
Repeat the steps to enter the appropriate hours worked per day, in the remaining date fields.
To add a comment, click the Add Comments graphic.
The Time Reporting Comments page is displayed.
Enter appropriate information into the Add a new Comment field.
Once the information is entered, click the Add Comment button.
The comment is added to the day selected for other to view.
Click the Close button.
When all time is entered and correct, click the Submit button.
Note: Time is only saved when you click the Submit button.
A message is displayed indicating your timesheet was submitted.