This article walks you through the steps to locate a payment and its associated details. Information displayed includes supplier address, payment method, and a list of invoices paid by a given payment.
In this article, you will learn the steps to review voucher payment information within the UGA Financial Management System.
First, log into the UGA Financial Management system.
From the Employee Self Service page, click the Classic Home tile.
To navigate to the Payment page, select:
Main Menu > Accounts Payable > Review Accounts Payable Info > Payments > Payment
Click the Payment link.
The Payment Inquiry page is displayed. Search for the transaction using one or more of the search fields.
Note : Enter at least one field or your search will return every payment request in the system.
Enter the supplier name into the From Supplier Name 1 field.
Example shown here: " FISHER SCIENTIFIC ".
Click the look up magnifying glass next to the From Supplier Name 1 field.
The search results for the supplier name are displayed. Click the name of the supplier in the Search Results list.
If you are having trouble locating the supplier that you want, click the Advanced Search link.
Example shown here: Advanced Lookup link.
To change the search operator for a search field, click the dropdown list next to the Supplier Name field.
A list of search operators is displayed.
Click the contains list item. This will allow you to enter any part of the supplier name.
To run your search again with the updated logic, click the Search button.
Click the appropriate supplier name link from the Search Results list.
Example shown here: FISHER SCIENTIFIC CO LLC link.
You can enter an exact amount, but the amount is the amount of the payment, not the amount of the invoice. Multiple invoices might be combined into one payment.
You may want to narrow the search criteria to include a date range for the payment.
To select the beginning of the date range, click the calendar icon next to the From Payment Date field.
Click the Search button.
A list of search results is displayed. To view the payment details for a voucher, click the appropriate Payment Reference ID link.
Note : The Payment Reference ID is also known as the Check Number .
Example shown here: 1000280526 link.
The details for the selected voucher are displayed at the top of the page.
The last four digits of the bank account number are displayed.
The supplier address is displayed.
Within the Details section, the Invoice Number column shows the invoices paid with the check.
The Payment Method is displayed.
Example shown here: payment method was a ACH.
The Payment Date reveals the date on which the payment to the supplier was made.