Setting Time Bands for a Biweekly Employee

***  HYPERION WILL BE DECOMMISSIONED AS OF AUGUST 30, 2024. THESE TRAINING MATERIALS WILL BE UPDATED ONCE THE NEW BUDGET MANAGEMENT AND PLANNING SYSTEM IS LIVE. ***

   Overview   

   Instructions   

1. Step 1: On the UGA Budget Management System HomePage, click the BUDDEV link in the Applications box.
2. Step 2: In the Form Folder section, navigate to Forms > Salary. Click the Salary link.
3. Step 3: The Position Budgeting form is displayed in the Form section. Click the Position Budgeting link
4. Step 4: The Position Budgeting form is displayed on the right side of the screen. To collapse the pane on the left side of the screen and maximize your workspace, click the collapse pane arrow to the left of the Position Budgeting form.
5. Step 5: After you have selected a bi weekly employee, you can set the Time Bands for the employee on the right side of the screen. Time Bands indicate periods of time for pay authorization.
6. Step 6: Right-click any part of the Time Band Summary section.
7. Step 7: A pop-up menu is displayed. Click the Define Time Bands link.
8. Step 8: The Runtime Prompts - Define Time Bands dialog box is displayed.
9. Step 9: For each Time Band, you can manually enter a start date in the Value field or click the calendar icon to select a start date.
10. Step 10: Select the start date for Time Band 2.
11. Step 11: Enter a start date for Time Band 3 into the Value field.
12. Step 12: Continue to enter the start date for each needed Time Band.
13. Step 13: After entering all of the Start Dates for the needed Time Bands, click the Launch button.
14. Step 14: A pop-up message confirms that setting the Time Bands was successful. Click the OK button
15. Step 15: The start date and end date for each Time Band is now displayed.

In this article, you will learn the steps to set the Time Bands for a biweekly employee within the UGA Budget Management System.

1. Step 1 First, log into the Budget Management System. On the UGA Budget Management System HomePage, click the BUDDEV link in the Applications box.

2. Step 2 In the Form Folder section, follow the navigation Forms > Salary. Click the Salary link.

3. Step 3 The Position Budgeting form is displayed in the Form section. Click the Position Budgeting link.

4. Step 4 The Position Budgeting form is displayed on the right side of the screen. To collapse the pane on the left side of the screen and maximize your workspace, click the collapse pane arrow to the left of the Position Budgeting form.

5. Step 5 After you have selected a biweekly employee, you can view the Time Band Summary section on the right side of the screen. Time Bands indicate periods of time for pay authorization. Note: By default, only the Time Band 1 and Total rows are displayed. The Start Date is the start date of the fiscal year (July 1, 20XX) and the End Date is the end date of the fiscal year (June 30, 20XX).

6. Step 6 Right-click any part of the Time Band Summary section.

7. Step 7 A pop-up menu is displayed. Click the Define Time Bands link.

8. Step 8 The Runtime Prompts - Define Time Bands dialog box is displayed. Note: By default, Time Band 1 Start Date is set to July 1, 20XX (the start date of FY20XX).

9. Step 9 For a biweekly employee, a Time Band can start on any date of the month. For each Time Band, you can manually enter a start date in the Value field or click the calendar icon to select a start date.   Example shown here: start date for Time Band 2, calendar icon.

10. Step 10 Select the start date for Time Band 2.   Example shown here: September 16, 2020 .

11. Step 11 Enter a start date for Time Band 3 into the Value  field.   Example shown here: " 12/23/2020 ".

12. Step 12 Continue to enter the start date for each Time Band. Note: By default, the Budget End Date will be June 30 of the next fiscal year. If an employee plans to leave before then, the end date can be entered, and the system will only budget through that date.

13. Step 13 After entering all of the needed Start Dates for the Time Bands, click the Launch button.

14. Step 14 A pop-up message confirms that setting the Time Bands was successful. Click the OK button.

15. Step 15 The start date and end date for each Time Band is displayed once the Time Bands are updated. The Total line reflects the Start Date, End Date, the number of weekdays, the percent of the budget year, and pre- and post-merit percentages.