Combo Codes do not have an expiration date, so existing values should be set to an inactive status once they are no longer used. The UGA Financial Management System provides an online form to request the inactivation of a combo code value. The requester is notified via e-mail when the approval is complete.
In this article, you will learn the steps to inactivate a combo code in the UGA Financial Management System.
First, log into the Financial Management System.
From the Employee Self Service homepage in the UGA Financial Management System, click the Classic Home tile.
The Classic homepage is displayed. To access the combo code request, follow this navigation: Main Menu > UGA > UGA GL Processes
Click the UGA Combo Code Request link.
The UGA_CMBOCD_CMP page is displayed.
Note: You will need the corresponding request number or combo code to access the appropriate information.
Enter appropriate information into the Request Number field.
Example shown here:" 18423 ".
Note: You can use any of the search filter options to locate the appropriate Request Number.
Click the Search button.
The Request Combo Codes page is displayed.
Click the Inactivate button.
A pop-up window with a confirmation message is displayed.
Note: Once the combo code is inactivated it can no longer be used in OneUSG Connect for any purpose for any pay period
Click the Yes button.
The Request Combo Codes page is redisplayed.
Enter the appropriate inactive date into the Calendar Effective Date field.
Note: The Comment field is required when inactivating a combo code.
Enter appropriate information into the Comment field.
Example shown here: " Testing inactivate " in the Comment field.
Click the Submit button.
The request to inactivate is submitted into the approval workflow.
Note: Project related combo codes are routed to the Sponsored Projects Administration.
Additional Infomation:
The requester may also monitor the progress of the request by going back to the same page and entering the request number assigned at the time of creation.
Note: Record the request number assigned during submission as this is the quickest method to view the status of the combo code request and access the combo code value upon final approval.
Tutorial Resources
Creating a Combo Code Quick Reference Guide