Manage faculty events - updating courtesy faculty, grad faculty, center/institute membership

First, log into OneUSG Connect.

From the Employee Self Service homepage, click the NavBar button.

From the NavBar: Navigator menu, follow the navigation steps:

Workforce Development > Faculty Events > Track Events > Track Administrative Posts

Click the Track Administrative Posts link.

The Additional Posts Search Criteria page is displayed. On this page, there are multiple search parameters you can use for looking up the employee for whom you want to add an additional post.

Enter the appropriate information in the search parameters.

Example shown here: "1801234" in the Empl ID field.  

The searched employee is displayed.

Select the searched employee from results list.  

Example shown here:  David Nightingale .

Continue to enter information into the search fields as needed, then click the Search button.

The Additional Posts page for the selected employee is displayed.

To search for the additional post for the selected employee, click the lookup magnifying glass to the right of the Additional Post field.

On the Look Up Additional Post popup window, click to select the appropriate type of Additional Post to associate with the employee.  

Example shown here: Cntr Inst Mmbr link to add that the employee is a member of a Center or Institute on campus.

If the Additional Post has a beginning date, you can manually enter the date in the From Date field or select one from the popup Calendar.

Example shown here:  "10/09/2019" into the From Date field.

Similarly, if the appointment has an end date, manually enter the appropriate date in the End Date box or select it from the popup Calendar.  

Example shown here:leave the field blank.

You can change the Appointment Type if needed by clicking the Appointment Type dropdown arrow.

Note: There are two appointment types you can assign to a faculty member's additional post, Initial and ReAppointed. When the additional post being assigned to the faculty member is a first-time appointment, select Initial.  When the additional post is an existing role for the faculty member and is being renewed, select ReAppointed .

Example shown here: Initial Appointment.

To search for the appropriate department associated with the appointment, click the look up magnifying glass the right of the Department field.

The Look up Department popup window is displayed. On this page, there are multiple search parameters available for you to locate the appropriate department.  

For this example, you want to search using a keyword in the department description. You would change the search operator for the Description field to contains.

Enter the appropriate information into the Description field.

Example shown here: "geography".

The Search Results list is displayed.

Select the appropriate department number from the list.

Example shown here: Department ID H0000175 .

Enter the number of the entry in the Sequence field. For example, if this is the first entry for the employee, enter 1.

Example shown here: "1".

To complete setting up the Addition Post for the selected employee, click the Save button.

If you need to add another position for the selected employee, next to Sequence field, click the Add [+] button.

A new record is created. From this page, you can add another post to the existing employee's record or return to the Search Criteria page to search for another employee.  

In necessary, you can click the Return to Search button.