In the Budget Planning and Salary Setting process, salary is set using Time Bands.
Time Bands indicate periods of time for pay authorization. They can be added for any particular month or date that funding should change for an employee. It will always be on the first day of a month for monthly employees. By default, the Budget End Date will be 6/30 of the fiscal year. If a monthly employee plans to leave before 6/30, the specific end date must be entered so that the system will only budget through that date.
For example: A monthly employee will be paid from one combo code the first half of the year and a different combo code the second half of the year. A user can define two Time Bands (TB1 and TB2) with a Start Date of 7/1 for TB1 and a Start Date of 1/1 for TB2. TB1 will then be from 7/1 - 12/31, and TB2 will be from 1/1-6/30.
In this article, you will learn the steps to set the Time Bands for a monthly employee in the UGA Budget Management System.
First, log into the Budget Management System.
On the UGA Budget Management System HomePage, click the BUDDEV link in the Applications box.
In the Form Folder section, navigate to Forms > Salary.
Click the Salary link.
The Position Budgeting form is displayed in the Form section.
Click the Position Budgeting link.
The Position Budgeting form is displayed on the right side of the screen.
To collapse the pane on the left side of the screen and maximize your workspace, click the collapse pane arrow to the left of the Position Budgeting form.
After you have selected a monthly employee, you can set the Time Bands for the employee on the right side of the screen. Time Bands indicate periods of time for pay authorization.
By default, only the Time Band 1 and Total rows are displayed. The Start Date is the start date of the fiscal year (July 1, 20XX) and the End Date is the end date of the fiscal year (June 30, 20XX).
Right-click any part of the Time Band Summary section.
A pop-up menu is displayed.
Click the Define Time Bands link.
The Runtime Prompts - Define Time Bands dialog box is displayed.
Note: By default, the Time Band 1 Start Date is set to July 1, 20XX (the start date of FY20XX).
For each Time Band, you can manually enter a start date in the Value field or click the calendar icon to select a start date.
For a monthly employee, a Time Band can only start on the 1st day of the month.
Example shown here: start date for Time Band 2, calendar icon.
Select the start date for Time Band 2.
Example shown here: November 1, 2020 .
Enter a start date for Time Band 3 into the Value field.
Example shown here: " 03/01/2021 ".
Continue to enter the start date for each needed Time Band.
By default, the Budget End Date will be June 30 of the fiscal year. If an employee plans to leave before then, the end date must be entered so that the system will only budget through that date.
After entering all of the Start Dates for the needed Time Bands, click the Launch button.
A pop-up message confirms that setting the Time Bands was successful.
Click the OK button.
The start date and end date for each Time Band is now displayed.
The Total row reflects the Start Date, End Date, the number of months, the percent of the full budget year for each Time Band, and pre- and post-merit percentages.
Additional Information: