This article provides information on viewing project activity and F&A rates including information on the PI, Department attached to the Sponsored Project, and the Activity Schedule for various aspects of the project with Start Dates and End Dates separate of the overall dates for the project.
In this article, you will view information on project activities and F&A rates.
First, log into the Financial Management System.
Click the Classic Home tile.
To navigate to the Award Profile page, select:
Main Menu > Awards > Project Activity
The Award Inventory search page is displayed.
The Business Unit is required for the search criteria.
To locate the Business Unit, click the lookup magnifying glass to the right of the Business Unit field or enter the Business Unit directly.
In the Business Unit field, enter " 18400 ".
You can enter the Project directly into the Project field or use the lookup magnifying glass to the right of the field.
In the Project field, enter " RFR ".
Click the appropriate link.
Example shown here: RFRGR 1231231205 link.
Click the Search button.
The General Information page is displayed.
This page displays information related to the queried project and includes the Activity Schedule for various aspects of the project with Start Dates and End Dates separate of the overall dates for the project.
Click the FA Rates tab.
The FA Rates page is displayed. This page displays information on F&A rates related to the project.
Note: F&A rates are driven at the activity level. The rate and base that applies to the award are in the Funded section at the bottom of the page.
Important Definitions:
Facility and Administrative Costs (F&A) (Overhead, Indirect Costs): Costs which are necessary to support research and other sponsored projects, but which cannot be readily or easily assigned to individual projects. These include costs related to facilities operations (depreciation, utilities, maintenance, security, etc.), libraries, departmental administration, and general administration (like OSP and C&G). UGA recovers F&A costs by applying a percentage rate to the direct cost expenditures charged to sponsored project accounts. The F&A rates are determined by UGA’s cognizant federal agency every three years.
F&A Return: UGA returns 20% of each sponsored project’s reimbursed F&A costs. Typically, F&A returns are made to the budgetary unit managing the award, but UGA returns these funds in accordance with PI/co-PI instructions provided on the OSP Proposal Transmittal Form at the time of proposal submission.
F&A Waiver: That portion of applicable overhead that is not paid or reimbursed by the sponsor. Approval to waive F&A rests with the Vice President for Research or his designee.