Credentials - Degrees - Add/Update

   Overview   

You can update your degree information in OneUSG Connect. Updated credential information will be routed to the Office of Faculty Affairs (OFA) for review and approval. OFA must approve all credential updates entered in OneUSG Connect. If a degree, license, or certificate is required for the faculty member's appointment, OFA will request the appropriate documentation to support the new information.

 

Associated Standard Operating Procedures (SOPs)

SOP_MFE_008 Update Faculty Credentials--Self Service

In this article, you will learn the steps to add, or update, a degree to your talent profile in OneUSG Connect.

1. Step 1

The Employee Self Service page is displayed with the Degrees & Certificates tile highlighted.

First, log into the OneUSG Connect. 

On the Employee Self Service page, click the Degrees & Certificates tile.

2. Step 2

The Talent Profile page is displayed with the Add button highlighted.

The Talent Profile page defaults to display your existing degrees.

Click the Add button.

3. Step 3

The Degrees page is displayed with the Date Acquired calendar icon highlighted.

Click the calendar icon next to the Date Acquired field to select a date.

Note: The system autopopulates the field to the current date. It is important that you select the actual date that the degree was acquired.

4. Step 4

The Degrees page is displayed with the number "12" highlighted within the Calendar pop-up.

Select the appropriate date.

Example shown here:  August 12, 2015.

5. Step 5

The Degree field look up magnifying glass is highlighted.

You can enter information directly in the Degree field or search for the appropriate option. 

Example shown:  Click the Degree field look up magnifying glass.

6. Step 6

The Lookup pop-up window is displayed with the Search Criteria dropdown button highligted.

The Lookup popup window is displayed.

Click the Search Criteria dropdown button. 

7. Step 7

The Lookup pop-up window is displayed with the Description field highlighted.

The Lookup window for degrees is displayed. You can use any of the fields shown to search for the appropriate degree.

Enter appropriate information into the Description field.

Example shown here: Searching for "doctor" 

8. Step 8

The Search button is highlighted.

Click the Search button.

9. Step 9

The row containing "776 Description Doctor of Philosophy" is highlighted.

A list of results are displayed.

Click the appropriate degree.

Example shown here: 776 Description Doctor of Philosophy option.

10. Step 10

The Degrees page is displayed and the magnifying glass next to the Major field is highlighted.

You are returned to the Degrees page.

Click the look up magnifying glass next to the Major field.

11. Step 11

The Lookup pop-up window is displayed with the Search Criteria dropdown button highlighted.

The Lookup window for majors is displayed.

Click the Search Criteria dropdown button.

12. Step 12

The Lookup pop-up window is displayed with the Search button is highlighted.

The Lookup window for majors is displayed.

Enter appropriate information into the Description field.

Example shown here: "Educational".

13. Step 13

The row with the "130802 Educational Psychology" is highlighted.

Select the appropriate choice

Example shown here: "130802 Educational Psychology" 

Note: If the degree, license, or credential you wish to add to your profile does not exist in the system, you will need to notify OFA to have the credential added to the system for you to select.

14. Step 14

The magnifying glass icon in the State field is highlighted.

Click the look up magnifying glass next to the State field.

15. Step 15

The Lookup pop-up window is displayed and the Search Criteria dropdown button is highlighted.

The State Lookup popup is displayed.

Click the Search Criteria dropdown button.

16. Step 16

The Lookup pop-up window is displayed and the Description field is highlighted.

Enter appropriate search criteria into the State field.

Example shown here: "Nebraska" into the State field.

17. Step 17

The Search button is highlighted.

Click the Search button.

18. Step 18

The row containing "NE Nebraska" is highlighted.

Select the appropriate state from the list.

Example shown here: Nebraska.

19. Step 19

The Degrees page is displayed and the magnifying glass icon in the School Code field is highlighted.

You are returned to the Degrees page.

Click the look up magnifying glass next to the School Code field.

20. Step 20

The Lookup pop-up window is displayed and the Search Criteria dropdown button is highlighted.

Click Search Criteria dropdown button. 

21. Step 21

The Lookup pop-up window is displayed and the Long Description field is highlighted.

Enter appropriate information into the Long Description field.

Example shown here: "University of Nebraska"

22. Step 22

The Search button is highlighted.

Click the Search button.

23. Step 23

The row containing "00256500 USA NE University of Nebraska" is highlighted.

Select the appropriate choice. 

Example shown above: "University of Nebraska" 

24. Step 24

The Degrees page is displayed and the Graduated checkbox is highlighted.

On the Degrees page, click the Graduated checkbox.

25. Step 25

The Degrees page is displayed and the Year Acquired field is highlighted.

Enter the appropriate year into the Year Acquired field.

26. Step 26

The Degrees page is displayed and the Terminal Degree for Discipline checkbox is highlighted.

Click the Terminal Degree for Discipline checkbox, if this is the highest degree available in the field of study.

27. Step 27

The Continue button is highlighted.

Once you have entered all the information,

click the Continue button located in the top right corner.

28. Step 28

The Degrees homepage is displayed with the Submit for Approval button highlighted.

The Degrees homepage is displayed.

Click the Submit for Approval button to submit your new credential for approval.

Note: Requests to add/update credentials will be routed to OFA for review and approval in the system. The submitted request will show “pending approval.” The faculty member may be asked to supply the appropriate documentation to support the new credential. Once the request is approved, the change will be reflected immediately.

29. Step 29

The Request Approval pop-up is displayed with the Submit button highlighted.

The Request Approval popup is displayed.

Click the Submit button.

Note:  Use the Comments field to include any relevant information for the degree.

30. Step 30

A notice is displayed with the OK button highlighted.

A notice is displayed about the approval process and documentation requirements.

Click the OK button.

31. Step 31

The Degrees homepage is displayed with the green approval message highlighted.

A green approval message will pop-up saying your degree has been saved and submitted successfully. 
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