Creating WDD Deposits for all ACH/Wire

   Overview   

In the TouchNet Departmental Deposit System, you can create a deposit for your department. This deposit is for any sales that are to be deposited into the University's bank account.

 

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn how to complete a Web Departmental Deposit (WDD) for ACH/Wire Deposits.

2. Step 2

TouchNet Departmental Deposit System page displayed with the Sign In button highlighted

Login with your MyID and password.

Click the Login button.

3. Step 3

TouchNet Departmental Deposit System U.Commerce Central page displayed and highlighted

The TouchNet Departmental Deposit System U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

TouchNet Departmental Deposit System U.Commerce Central page displayed with the Applications menu highlighted

Click the Applications menu at the top of the page.

5. Step 5

TouchNet Departmental Deposit System U.Commerce Central page displayed with the Business Office link highlighted

In the Applications drop-down menu, click the Business Office link.

6. Step 6

TouchNet Departmental Deposit System U.Commerce Central page displayed with the New Deposit link highlighted

Use the following navigation to create deposits that consist of cash or checks.

Cashiering Home > University of Georgia > Offices > Bursar Cash > Web Dept Deposits > New Deposit

Click the New Deposit link.

7. Step 7

Create Web Departmental Deposit page is displayed with the menu list highlighted

The Create Web Departmental Deposit page is displayed.

Click the menu list under Select Template.

8. Step 8

Create Web Departmental Deposit page is displayed with the ELEC list item highlighted

Click the ELEC list item.

9. Step 9

Create Web Departmental Deposit page is displayed with the Tender Type dropdown menu highlighted

The Tender Types will default to CSH = CASH and CHK = CHECK. You do not have to use both tenders. If you do a deposit with just CASH and do not place anything in the amount field of CHK then that tender will disappear when submitted.

10. Step 10

Create Web Departmental Deposit page is displayed with the Detail Code field highlighted

Enter the Detail Code that will be credited into the Detail Code field.

Example shown here: "4002".

11. Step 11

Create Web Departmental Deposit page is displayed with the Amount field highlighted

Enter the amount that needs to be credited in the Amount field.

Example shown here: "600".
 
 
 

12. Step 12

Create Web Departmental Deposit page is displayed with the Amount field highlighted

In the Enter Debit Information section, the Tender Type will be used to select how much of each tender represents your deposit

Enter the ACH/Wire portion of your deposit in the ELEC Amount field.

Example shown here: "700".
 

13. Step 13

Create Web Departmental Deposit page is displayed with the Amount and Description fields highlighted

The Description and the Account Number fields can be left blank. 

The Description field will default with a description that has already been assigned. Any edits to this field will only be stored in The TouchNet Departmental Deposit System and will not pass to the UGA Financial Management System.

The Account Number will populate once you proceed to the next step. This field cannot be edited.

14. Step 14

Create Web Departmental Deposit page is displayed with the Validate button highlighted

Click the Validate button, to check your Detail codes and Deposit Amounts to ensure the deposit balances.

15. Step 15

Create Web Departmental Deposit page is displayed with the Validate message highlighted

Your deposit is validated.

16. Step 16

Create Web Departmental Deposit page is displayed with the Account Number and Description fields highlighted

Once the deposit is validated, the Description field and the Account Number field will be displayed. You are now ready to submit your deposit.

17. Step 17

Create Web Departmental Deposit page is displayed with the Account Number field highlighted

The Account Number field contains the ChartField values (Account Code, Fund Code, Program Code, Department ID, Class Code...) all appended together to form a chartstring. Review this information to ensure your deposits are going to the correct chartstring.

18. Step 18

Create Web Departmental Deposit page is displayed with the Create Deposit button highlighted

Click the Create Deposit button, once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.

Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.

19. Step 19

Create Web Departmental Deposit page is displayed with the Deposit Successful message highlighted

The “Deposit Successful” message is displayed along with the Deposit Number. 

Example shown above: 1230
 

20. Step 20

Create Web Departmental Deposit page is displayed with the Show Printable Detail button highlighted

Click the Show Printable Detail button to print your receipt.

21. Step 21

Create Web Departmental Deposit page is displayed with the Print and Close buttons highlighted

The Web Receipt will display for you to print.

Click the Print button for the Bursar's Reciept or Close button to return.
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