Overview
When creating an expense report, expense types must be entered in order to submit the report for reimbursement. This tutorial will walk you through how to use the new Parking expense type.
Use the Parking expense type to report parking fees.
Upon submission, the expense types are converted to account codes. If you have an expense report pushed back to you from an approver asking for you to correct the account code, they expect you to change the expense type of the lines. You may have mixed Domestic and International expense types or you may have not chosen the most accurate expense type for that line.
Tutorial Resources
Quick Start for Travel
Travel Related Expense Types
Adding Receipts from Phones (Video)
In this article, you will learn how to use the Parking expense type in the UGA Financial Management System.
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First, log into the UGA Financial Management System.
Starting from the Wallet Entry page within your expense report, click the calendar icon within the Date field.
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A calendar is displayed.
Select the date on which the expense was incurred.
Example shown here: March 9, 2025.
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To search through the available expense types, click the lookup magnifying glass within the Expense Type field.
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Type "Parking" into the Search Expense Type search bar and press enter.
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Select the D-Parking expense type.
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Enter a brief description of the parking expense into the Description field.
Example shown here: "Parking at hotel."
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Select the appropriate payment method from the Payment field.
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Enter the total parking charge into the Amount field.
Example shown here: "10.00".
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Click the Attach Receipt box.
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Click the Add Attachment button.
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Click the My Device tile.
Note: Follow your system prompts to select the appropriate file.
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You will be directed select a file from your computer. Select the appropriate file to attach.
Example shown above: Parking Receipt.docx
Then click the Upload button.
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You have the option to provide a brief note about the attachment into the Attachment Note field.
Example shown here: "Parking receipt from hotel".
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Click the Done button.
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Click the slider in the Direct Billed to UGA field if this payment was directly billed to UGA.
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Click the Save button.
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Additional Resources:
At this time, no additional resources are available for this topic.