Requesting a Change to an Employee's Time & Absence Approver

Overview

OneUSG Connect allows you to submit a request to change the approver of an employee's time and absence transactions. You will use this to make requests for a change for a small number of employees.

The transaction will be routed through the OneUSG Connect workflow process for the appropriate approval.

If you have more than 50 employees who need to be changed, contact payroll@uga.edu. They will work with you to create a spreadsheet to upload to the system in order to enter the information.

Associated SOPs

SOP_TL_003 Request Change to Time and Absence Approver

SOP_WFA_014 Updating Reports To Data in OneUSG Connect

In this article, you will submit a request to change an employee's time and absence approver.

1. Step 1

Employee Self Service page with Employee Self Service drop-down arrow highlighted.

First log into the OneUSG Connect.

From the Employee Self Service page, click Employee Self Service drop-down arrow.

4. Step 4

Manager Self Service page with the Manager Self Service menu item highlighted.

Click the Manager Self Service menu item.

6. Step 6

Manager Self Service page with the Request Change to Time & ABS Appr link highlighted.

Click the Request Change to Time & ABS Appr link.

7. Step 7

Select Employee page displayed with the arrow highlighted

The Select Employee page is displayed. This page is used to select the employee you are submitting the change time and absence approver request for.

Click the arrow to the right of the employee's name that you are submitting the change time and absence approver request for.

8. Step 8

Change Time and Absence Approver page displayed with the Calendar icon highlighted

The Change Time and Absence Approver page appears for the selected employee. On this page you will enter the name of the new approver and the date the change starts.

9. Step 9

The Effective Date field is used to enter the date the new approver begins the new responsibility,

To select a date, click the Calendar Effective Date button.

10. Step 10

Change Time and Absence Approver page displayed with the September link highlighted

Select the appropriate date, which should be the first day of a pay period.

For pay period begin and end dates, visit the Payroll Calendar.

Example shown here: September 16 link.

11. Step 11

Change Time and Absence Approver page displayed with the lookup magnifying glass highlighted

Enter the name of the new approver or use the search features to locate the new approver.

For this article, you will locate the approver name using the search function.

Click the lookup magnifying glass in the Time & Absence Approver field.

12. Step 12

Lookup search window displayed with the Valarie Stewart link highlighted

You can search for the employee you want to assign using the Search Criteria section at the top of the page. Note that only the first 300 results are shown.

Click on the name of the new approver.

Example shown here: Valarie Stewart link to assign her as the new Time & Absence Approver.

14. Step 14

Change Time and Absence Approver page displayed with the Submit button highlighted

On this page, you can add comments and attachments, if needed.

Click the Submit button.

15. Step 15

Change Time and Absence Approver page displayed with the transaction approved message highlighted

A message informs you that the request to change an employee's time and absence approver has been successfully submitted.

16. Step 16

Change Time and Absence Approver page displayed with the Chg Time Absence Approver Chain link highlighted

The Chg Time Absence Approve Chain section displays Pending status and lists the approvers.

17. Step 17

Change Time and Absence Approver page displayed with the Not Routed link highlighted

Note: The Pending section displays the approval levels that the change time and absence approver request may go through in the approvals workflow process.

Not all levels of approvals displayed in this section are required. Departments will determine the required approval levels. If an Ad Hoc Approver is required, see the article "Adding an Ad Hoc Approver". This article provides instructions on how to view approvers assigned to this workflow and add approvers and or reviewers to this transaction.

For this article an Ad Hoc Approver was added to the work flow process, but hasn't been routed through the workflow process yet.

18. Step 18

You have completed the steps to request a change to an Employee's Time and Absence Approver.

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