Creating Credit Card Deposits

Overview

Web departmental deposits are batch deposits that can be submitted remotely (online) through the UGA Cash Management System (TouchNet) Cashiering Operations Center.

Tutorial Resources

Policy: Receipting and Depositing (Cash/Check/Wire Handling)

Policy: Credit/Debit Cards

In this article, you will learn how to complete a Web Departmental Deposit (WDD) for Credit Card Deposits.

1. Step 1

The UGA Cash Management System login page is displayed

To navigate to the UGA Cash Management System ( TouchNet ) Login page, enter the following ULR:

https://secure.touchnet.com/ucommercecentral

2. Step 2

The UGA Cash Management System login page with the Login button highlighted

Click the Login button to proceed.

3. Step 3

The UGA Cash Management System U. Commerce Central page is displayed

The UGA Cash Management System (TouchNet) U.Commerce Central page is displayed. This page is your command center for managing commerce activity across UGA.

4. Step 4

The UGA Cash Management System U. Commerce Central page with the Applications menu highlighted

Click the Applications menu at the top of the page.

5. Step 5

The U. Commerce Central page with the Business Office Link highlighted under the Applications menu

In the Applications drop-down menu, click the Business Office link.

6. Step 6

The Cashiering Operations Center Home page is displayed with the New Deposit link highlighted

Use the following navigation to record your credit card deposits.

Cashiering Home > University of Georgia > Offices > Bursar Credit Card > Web Dept Deposits New Deposit

Click the New Deposit link.

7. Step 7

The Create Web Departmental Deposit page is displayed.

Click the menu list under the Select Template.

8. Step 8

The Create Web Departmental Deposit page with the Credit Card list item highlighted

Click the CREDIT CARD list item.

9. Step 9

The Create Web Departmental Deposit page with the Enter Credit Information heading highlighted

Continue by placing only 1 transaction date worth of deposits on each transmittal.

10. Step 10

The Create Web Departmental Deposit page with the Detail Code field highlighted

In the Enter Credit Information section, enter your detail code for credit in the Detail Code field. If you are unsure what detail code to use, use the Deposit Detail Code look-up process.

Example shown here: Enter "4001" into the Detail Code field.

11. Step 11

The Create Web Departmental Deposit page with the Amount field highlighted

In the Amount field, enter the amount that needs to be credited to the Detail Code.

Example shown here: Deposit $7.00 into 4001. Enter "7" into the Amount field.

12. Step 12

The Create Web Departmental Deposit page with the Detail Code field

Enter your detail code for credit in the Detail Code field.

Example shown here: Enter "4002" into the Detail Code field.

13. Step 13

In the Amount field, enter the amount that needs to be credited to the Detail Code.

Example shown here: Deposit $6.00 into 4002. Enter "6" into the Amount field.

14. Step 14

The Create Web Departmental Deposit page with the Tender Type field highlighted

In the Enter Debit Information section, the Tender Type at the bottom will be used to reflect that the transactions are Credit Card Receipts.

The Tender Type will default to CCPS - Credit Card PeopleSoft.

15. Step 15

In the Amount field you will enter the total amount of Credit Card transactions you are depositing.

Example shown here: Enter "13" into the Amount field.

16. Step 16

The Create Web Departmental Deposit page with the Description column highlighted

The Description fields can be left blank. This field will default with a description that has already been assigned.

Any edits to this field will only be stored in the UGA Cash Management System and will not pass to the UGA Financial Management System.

17. Step 17

The Create Web Departmental Deposit page with the Account Number column highlighted

The Account Number will populate once you proceed to the next step. This field cannot be edited.

18. Step 18

The Create Web Departmental Deposit page with the Validate button highlighted

Once the deposit information is entered, click the Validate button.

This will check your Detail Codes and Deposit Amounts to ensure the deposit balances are correct.

19. Step 19

The Create Web Departmental Deposit page is displayed

Your deposit is validated.

20. Step 20

The Create Web Departmental Deposit page with the Description field and Account Number field highlighted

Once the deposit is validated, the Description field and the Account Number field will be displayed.

21. Step 21

The Create Web Departmental Deposit page with the Make Deposit button highlighted

Click the Make Deposit button once you have validated your deposit. Once the deposit has been submitted you will not have access to edit.

Note: The Bursar & Treasury Services can reject a deposit, but only if it has not been accepted.

22. Step 22

The Deposit Successful page is displayed

Your Deposit was Successful message is displayed.

23. Step 23

The Deposit Successful page is displayed with the Deposit Number highlighted

The Deposit Number is required to be emailed in order to notify the Bursar and treasury Services that your deposit ticket is ready.

Example shown here: You would need to send the following email to deposits@uga.edu:

Subject: CREDIT

Body: Please post (DEPARTMENT NAME) WDD for transaction date (DATE) totaling $13.00.

Web Receipt #246

Along, with the email address of person requiring receipt, if any.

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