Entering Time for a Punch Timesheet Employee with a Mid-Period Change as a Time & Absence Approver

   Overview   

When your employee's time reporter information (such as Reports To Supervisor and/or your Time & Absence Approver) is updated in the middle of a pay period, the timecard will be locked for editing.  To enter your employee's time, you will need to change the timesheet view to the Effective Date of the change to be able to enter their time.

In this article, you will learn the steps to enter time for punch timesheet employee with a mid-period change as a supervisor in OneUSG Connect.

1. Step 1

Time Approver page displayed with the Team Time tile highlighted

First, log into OneUSG Connect

From the Time Approver Self Service homepage in OneUSG Connect, click the Team Time tile.

2. Step 2

The TeamTime page displayed  with the Filter button highlighted

The TeamTime page is displayed. 

Click the Filter button to search for an employee(s).

3. Step 3

Filters menu displayed with the Employee ID field highlighted

The Filters menu is displayed.

Enter the appropriate information in the available search field(s).

Example shown here: Enter "1234567" into the Employee ID field.

4. Step 4

Filters menu displayed with the selected employee in the Employee ID field highlighted

Select the appropriate employee from the search results.

Example shown here: Select "Mark Smith" from the Employee ID field.

5. Step 5

Filters menu displayed with the Done button highlighted

Click the Done button.

6. Step 6

Report/Approve Fluid Timesheet page displayed with the Name/Title field highlighted

The Team Time page is displayed with the searched employee.

Chose the appropriate employee in the Name/Title field to access their timesheet.

Example shown here: Choose Mark Smith from the Name/Title field.

7. Step 7

Weekly Timesheet displayed with a notification and the time period highlighted

The timesheet for the selected is displayed with a notification stating a mid-period time reporting profile change exists.

Note: The mid-period change only displays on the corresponding pay period. You can use the pay period banner to locate the appropriate week.

8. Step 8

Weekly Timesheet displayed with the mid period time dates highlighted

Scroll if need to display the mid-period change effective date.

Note: You cannot enter time for these dates until you change the pay period to match the effective date of the mid-period change.

9. Step 9

Weekly Timesheet displayed with the mid period link highlighted

To select the mid-period change effective date, click the Pay Period link.

10. Step 10

Weekly Timesheet displayed with the Calendar and selected date highlighted

The Calendar is displayed.

Select the date the mid-period change begins.

Example shown here: Select 2 from the Calendar.

11. Step 11

Weekly Timesheet displayed with the Wednesday In time block highlighted

The pay period is displayed starting with the mid-period change effective date.

Enter the appropriate arrival time in the In field.

Note: You can enter time with a colon and AM/PM or use military time.

Example shown here: Enter "8AM" into the Wednesday - In time field.

12. Step 12

Weekly Timesheet displayed with the Wednesday out time block highlighted

Enter the employee's departure time for the day in the Out field.

Example shown here: Enter "4:00PM" into the Wednesday - Out time field.

13. Step 13

Weekly Timesheet displayed with the Thursday and Friday time slots highlighted

Continue entering time as necessary for dates the employee worked.

14. Step 14

Weekly Timesheet displayed with the Submit button highlighted

Once all time information is entered, click the Submit button.

15. Step 15

Weekly Timesheet displayed with the submisson complete message highlighted

A confirmation message is displayed that the timesheet is submitted for the selected period.