Denying a Payment Request

On the UGA Financial Management System Employee Self Service page, click the Approvals tile.

Note: The number in the right hand corner of the tile indicates the number of transactions awaiting your review and action.

In the Line Details section, click the appropriate line(s) to view detailed information about the chartstring(s) and distributions used for the payment request.  

Example shown here: Click Line 1.

After reviewing the chartstring information, click the Close [x] button.

To view any supporting attachments for the payment request, click the View Attachments link.

The View Attachments pop-up window is displayed. You can click the attached file name(s) to view the supporting item(s) in detail.

Note: If attachments are missing or cannot be read, use the Deny function to have the initiator add or correct the attachments. Also, verify that attachments and line details match.

In this example, the file is not the original invoice, so you want to deny this request and send it back to the initiator for edits.

When you are finished, click the Close [x] button.

Click the Approval Chain link.

The Approval Chain pop-up window is displayed. You can review the approvers at each level as well as the comments of any approvers before you in workflow. 

To exit, click the Close [x] button.

There are three buttons at the top of the Payment Request page: Approve, Deny, and More.

Example shown here: Click the More button to view the options available.

The Deny Button returns the document to the initiator who will have the option to edit and resubmit the payment request.

Click the Deny Button.

Click Submit.